Board Meeting
January 21st, 2019 6pm
Skyline Pub on Federal
Pre-Game
Group Run @ Sloans Lake @ 5pm
- Approval of December Meeting Minutes
- Attendees: Dave Cunningham, Michael Blanchette, Lisa Wilson, David Rothenburger, Rick Edrich, Michael Hopkins, Travis Mark, Greg Asplund, Ang Hamal, Deb Cunningham. 2 hrs of volunteer time. Leslie Mitchell – 1/2 hr of vol time.
Updates
- Track
- North HS price is $15/session. Last year we had 30 sessions. Total $450. That’s too much if no revenue is coming in to offset the cost.
- Can we find an alternate track? Rick contacted Wheat Ridge HS and didn’t hear back.
- In run sign-up, can we charge for track? Dave C – yes. Proposed fee is $20.
- April – August is proposed time.
- Deb – can we charge for non-members? Then you either join the club or pay to run track.
- Travis will write up the proposal.
- Race
Committee Updates
- January Race Recap
- Positives/Opportunities/Lessons Learned
- People went to the wrong location because the link to the map sent people to Twin Lakes.
- People liked the course.
- February Race
- Course
- RD’s: Michael Blanchette & Erica Sponacker. Michael has contacted Platte River B&G.
- Volunteers
- Raffle
- Saturday Race Promotion.
- List of RD’s for 2019 – David R.
- Stephanie and Brian may not be available for April. Deb & Dave C could do April if needed.
- Don’t have the list. Need it to make sure we have the list.
- David will ask people at the banquet to commit and have the list for the next board mtg.
- Quarterly Race Update – Michael H.
- March, April, May
- RDs confirmation
- Course updates
- Permits
- Progress on Updated RD Responsibilities List
- Michael Hopkins will make one more update. Dave C – format as a checklist of you can.
- Laminate the list.
- January Race Recap
- Scoring
Updates
- Programming – David R was able to get times out of the computer. Adam will have a possible pilot program running parallel for Feb race
- RunSignUp hosting – Dave C.
- Keep current website as repository that run sign up can refer to.
- Next step is prototyping.
- No extra charge b/c we already use run signup.
- Volunteer
Updates
- VOM – Chewey Lam for brining left over swag from another race to the RMRR and volunteering after the race for clean up.
- Financial Report – Leslie
- Financials may not be as bad as it looks. We received $1400 from run signup. This could be people renewing later.
- 2018 – lost $3100. Revenue is down $1500, expenses up $1600.
- MTS Pricing. Travis – Suggestion to raise the price for the MTS. Deb – Thought the increase in dues was to get the budget back on track. David – thinks we would get fewer people if we raised the price.
Existing Business
- Banquet
- RSVPs – 60 people attending
- To show pictures we need a projector. Dave C will ask the membership
- Awards – Travis has the trophies, but Crown Trophy is fixing typos.
- Need the list of RDs. David R will get the list of RDs to Travis before the banquet.
- Program/Presenter Assignments
- Travis has assignments for the banquet.
- Deb C will email the list of winners to Travis.
- Deb C will email the list of records to Dave C.
- Emergency
Plan
- Ideas
- Board/RD Contact Info
- The club VP is the Emergency contact. Ang is the emergency contact for 2019. Ang will select an alternate if she can’t be there.
- 5K
Series
- Presentation of structure
- Raffle tickets are virtual.
- Lisa suggests RMRR swag as the raffle prize so it continues to advertise the club.
- Present it at the banquet.
- Have to be a club member.by the end of the year.
- Only count races where we have a 5k accompanying a race of 5 miles or longer.
- Two prizes of $30-$40 or five prizes of smaller value. The last 5k is in November, so we have time to select the prize winners and customize their awards. We can choose the awards when we choose the rest of the year end awards.
- Travis will write up the plan, seek comments during the next week and announce at the Feb race.
- Vote
- Presentation of structure
New Business
- Pancake
Griddle
- $300.
- Same size as what we have now. Runs on propane.
- Safety issues – propane allowed at storage facility? How about if we store the griddle only at the storage unit and have someone bring their own propane tank & the club pays to recharge it.
- Buying the griddle. One dissenting vote. Cunninghams will buy the griddle and take it to the office.
- Survey
Finalization
- Going with survey as drafted by Travis.
- Ideas
for 60th Anniversary – deferred to next meeting.
- Shirts/Gear
- Party/Celebration
- StretchLab
- Interest in joining a race – deferred to next meeting.
- Next meeting 2/25 at Deb & Dave’s: 1441 Central Street, Unit 510, Denver, 80211. This is the corner of 15th & Central, across the highway from REI.