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November 30 2015 Board Minutes

Monday November 30, 2015 6:30 pm
Dave’s and Deb’s House
Dave C, Deb, David, Lisa,
 
Treasurer’s Report
roughly $2000 loss YTD (not counting the waterbottles)
            
Trophy Race  – November – Prairie View Park – Rock Mountain Arsenal
            -Results – Trophy Race
            -Comments about the race
— Race done well
 
Trophy Race – Dec 6, 2015 – Wash Park 4.5 Miles (Dave C)
            – Volunteers
            – Race course (2 laps start stop in diagonal)
            – Food needed 
            – Other race issues  
>>  Dave C ask Lisa for the map.  Adam F measured it originally, he would know
>> Bring mile markers for Ric – next race
Volunteer of the Month – November
Michael Hopkins – will help with January race
Listing of the races
            – Face book RRMR Group
            – Active, Colorado Runner, RunColo, Running Guru, Cool Running, RRCA, Racing
               Underground, USA Running, Others?
            – Running Stores –                                                                                           
                        Runners Roost – Denver, Lone Tree, Aurora, Lakewood, Louisville
                        Boulder Runner – Littleton, Cherry Creek
                        Road Runner Sports
                        Run Colo , Runner’s High, Others
Marketing – Lisa
>> check with her:  other things planned for Sunday?  email?
Van – new insurance and driver info
–Deb:  will work to get new drivers for van and send their info to Leslie
Track  Wed  – Done until Next Spring
            Wed night long runs at River Point shopping Center (Hampden and Santa Fe) 6pm
            Group Runs on Sat 7am- at Goodson or Cherry Creek Res. Depends of weather for location  – Sent out via Email
 
Year End gifts for Volunteers and Race Directors
Embroidered light hats – race directors
Cups for volunteers + Starbucks cards
 
Next years goals and leadership plans
Need to get more members.
Leslie – likes Masters, more vibrant with Jennifer’s
Anything else                                       
                                                                                                            
Next Meeting Monday Dec 28, 6:30pm
 
Trophy Races 2016                                                                 
Date                 Day of week    Distance          Time    Location          Tentative Race Directors
J   January 3       Sunday 10K     9am     Twin Lakes     Ric Robinette and Rochelle, Michael Hopkins
??  February 14  Sunday 7M       9am     Platte River Bar and Grill       Open
J   March  6        Sunday 3M       9am     Crown Hill Lake         Ken Applegate and Janet 
J   April   3          Sunday 4M       9am     City Park         Stephanie Struble and Brian
J   May     1          Sunday 5M       8am     Stapleton         Mike Blanchard and Sara Foster
J   June     5          Sunday 4K       8am     Bible Park       Scott Newman
July      10        Sunday 2M       8am     Stone House    David Rothenburger and Mike Quispe
??  August 5          Friday  5K         6:30pm   DeKoevend Park          Ric Robinette  Dave C
J   September 10   Saturday  8M     8am     Trailhead Park             88th and Colorado      John Bullock and Rick Edrich
B   October 1        Saturday  10M   8am     Cherry Creek Trail ? Parker / Waterton Canyon            Eric Greene and Bob Basse
R  November 6     Sunday 9M       9am     Rocky Mountain Arsenal         Jeff Olsen and November
J   December 4      Sunday 4.5M    9am     Washington Park         Lisa Champeau
Need to get permits for several races
>> check with Ashley Potrezba – interested in permit work?
>> Deb sent email to Bonnie
>> Deb sent email to Rick
>> Janet – which races has she been getting permits for?
Moving 10M race – if we move to Westminster, need different permit
would love to get to Waterton
                                                                        
Marathon Training Series ? Spring                                                                  
March  27        Sunday 10/20               Twin Lakes     David
April   10        Sunday 10/20               Twin Lakes     
April   23        Saturday10/20             Twin Lakes     David
                                                                        
Marathon Training Series ? Fall                                                                      
August 28        Sunday 10/20               Twin Lakes     
September11   Sunday 10/20               Twin Lakes     
September25   Sunday 10/20               Twin Lakes     
Living Social – offer goes out
offer is 1/2 of regular cost, and LS keeps half of that
>> Dave create page for Living Social
Individuals only, no expired memberships in last 60 days
>> Dave send email to these folks –
Rick Edrich
Michael Hopkins
Dave Hill – Dave talk to Dave and see about interest – Dave and Jan
Sara Foster – Dave talk to Sara about board
Rob Sanchez
Dan Shaw
Larry Mudron

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October 26 2015 Board Meeting

David, Deb, Lisa W, Stephanie, Leslie, Dave C

Monday October 26, 2015 6:30pm

Treasurer’s Report
lowered income from memberships – roughly 35 memberships down
– 1670 water bottles
– 840 memberships
– 1200 reduced MTS
– 600 permits
–
Trophy Race  – October – Cherry Creek Trail – Parker
-Results – Trophy Race
-Comments about the race
  • Trophy Race – Prairie Gateway Park – Just outside of the Rocky Mountain Arsenal Visitors entrance ( just north of Dicks Sporting Goods Park
  • Volunteers – Jeff Olson helping, also training a new director
  • Race course
  • Food needed
  • Other race issues
Volunteer of the Month – Ed Gussie
Marketing – Lisa
        Water station
        Facebook – Lisa will send a note to people to explain how to set the RMRR page

        Movie – Run Free

Living Social/Groupon – for Memberships

Partnering with Colfax Marathon
– Colfax – no traction on specific relationship,, but happy to have us go to their events, talk up what we’re doing
– can’t do something special for us, too many other groups
– change ambassador to Lisa Wilson
– can someone update their site to include
     * RMRR MTS as a training program
     *
Living Social – $17.50 for membership, they keep half of it.
have three months to use it
they get a voucher, and we honor it unless they’ve violated
board approved
Track  Wed  – Last one will be Wednesday with dinner to follow
28 – Will start back up in the Spring
        Wed night long runs at River Point shopping Center (Hampden and Santa Fe) 6pm
Starting Nov Nov 4thYear End gifts for Volunteers and Race Directors – Wine Glasses, Coffee travel mugs, Polo Shirts, any other ideas…..

Race Schedule

Ideas for goals for next year.

Anything else

Next Meeting Monday November 30 6:30pm

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September 28 2015 Board Meeting

Scott, Deb, Stephanie, Bob B, Leslie, David, Ken S., Dave C
Monday Sept 28, 2015 6:30pm
Treasurer’s Report
income down a bit, permit cost up
-900 membership
-800 race income
-1500 water bottles
-600 race expenses
Trophy Race – September – Trailhead Park
-Results – Trophy Race
-Comments about the race
low attendance, not sure why
average 70-ish in the past
Trophy Race – Sat October 3, 8am Cottonwood Park – Cottonwood and Parker Road/Jordan Road 10 Mile and 5K
Bob will cone off spaces for the residents, then others can park there.
– Volunteers
competing event on the course – could be a bike race.  We need to be aware of this.
Two water stops at 1.5 and 3.5 (Ed Gussie)
– Other race issues
Marathon Training Series
40 people this time – yay!
Marathon Water Station Sign up on line at
Volunteer of the Month – September
Olga Hnizdil for all the work that she’s done
November Race – Rocky Mountain Arsenal Nov 1st
Facebook – need to resolve how people should use it so notices get to everyone.
can Lisa write up something simple?
Race Schedule
Membership – Apps in all the stores
Volunteer / Race Director awards – Wine Glasses for Trophies
Deb – getting wine glasses
Stephanie – will look for volunteers and RD awards
Marketing – Movie in Golden Thurs Nov 29th
Dave C will send out emails to our club and others
Club Mission Statement – Dave C
affordable
all abilities
races and training
community?  how to include?
Trophy Series – is that an intimidating title?  can we make it simpler?  Do we need to rename it?
idea of using Groupon for memberships –
Leslie will talk to Colfax folks
Track Wed – North High 6:00 pm 32 nd and Federal
6:15pm this week.
Long runs will start after Track
Anything else
Next Meeting Monday October 26 6:30pm

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September 8 2015 Board Meeting

Tues Sept 8
David, Scott, Lisa, Jimmy, Maria, Stephanie, Dave C, Deb
Treasurers Report
Trophy Race – August – Goodson Rec Center
-Results – Trophy Race
-Comments about the race
nice race, location was good, went well…but low attendance
MTS
33 people, so low attendance
hot as always; mens bathroom kind of rank
Trophy Race – Sat Sept 12, 8 am Trailhead Park – 88 th and Colorado (John B)
– Volunteers
– Race course
– Food needed
– Other race issues
Marathon Training Series
– Sun Aug 30 – Mike, and Mike
– Sun Sept 13 – Tim Gentry
– Sun Sept 27 – Scott Daily
Volunteer of the Month – August
Michael and Maria
End of the Gifts and Trophy Ideas
need to focus on end of year gifts
we will decide next month and assign people
everyone needs to bring final ideas
Marketing – Lisa
best reach on Facebook – RR ad for Labor Day
how to boost our Facebook presence
>>who can take over Maria’s email following job?
Track Wed – North High 6:15pm 32 nd and Federal
Water Station at Denver Rock and Roll Marathon
Lisa W is also interested in helping
Race Schedule for 2016
Anything else
Discussion about new club ideas
– more and more people starting at 0:00…could handicap system be out of date?
– Steph talked about June – Aug races having good attendance
– walkers start 10min early, then everyone else at 0
– races shorter than 5k…do we want these?
– do we want long races, too?
– when do more new people join?
Jimmy – what is our mission?  What’s the statement we would say?
need to resolve this to help guide us
– approachable:  affordable and everyone can participate
– community/idea of a club
– idea of paring down our menu – fewer things, more true to who we are
Jimmy
be the most accessible, affordable running race provider in the area
next meeting
– people send ideas on mission statement to Dave C by 20 Sept .  Dave will compile and share.
– review Dave’s list and come up with other ideas.
–
Next Meeting Monday Sept 28, 6:30 pm

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