Posted on

28 March 2016 Board Meeting Minutes!

Monday March 28, 2016 6:30pm
Cunningham’s House 5th and Humboldt

Mike Blanchette, Deb, Dave C, Jim Mair, David, Rick E.

Treasure Report
– Good situation, more new members, no significant issues.
Trophy Race  – March
-Results – Trophy Race
-Comments about the race
Scoring was a problem.  People changed chutes and the spindles got mixed up.  Chutes weren’t complete – no flagging between last two posts.  Fortunately Dave could figure it out with lots of time and photos of all the finishers.  Need to make sure that we train the finish line people for every race and not assume they have the process down.
> David is going to bring a video camera for next race to try it.  Also good to have a person doing photography at the finish.
We also had people arriving late to sign up, and that kept registration volunteers from warming up.
Trophy Race – Sun April 3, 2016  4 mile City Park
        – Volunteers
        – Race course – same one
        – Other race issues
Timers at the office, David has cashbox.  Stephanie has keys from Dave C.  Dave and Stephanie to discuss how best to manage emails.
Volunteer of the Month – March
Lisa Wilson – Marketing and Start/Finish for February
Marathon training Series First one March 26, 2016
        – Results
30-35 people
plenty of volunteers
Next one:  Sunday April 11 – Stephanie and Sharyl Riley – Race directors
Last one is Sat April 23 — David R and Rich Coleman  – Race directors
Dave C – Membership / Race scoring
scoring ok, painful for March.  We’ve got the database process figured out and should have no missing people for April’s race.  We’ve also decided to keep using Mail Chimp as our mailing tool.  Dave has updated the MC database with our membership list from RunSignup, so all should get the race emails!
Marketing – Lisa
continuing to push on Facebook and other channels.  Good results!
Water Bottles – Don’t forget they are only $5

Volunteers for needed take on activity and board roles – Dave C send email this week.  What’s needed:

website
quartermaster
> secretary – Jim Mair will do this!
database/membership
email responses
sponsor work, especially with RR
Track starts on April 6  Wed nights, – North High 6:00pm
> Lisa do Facebook?
> Dave C place on website
Colfax Marathon – Tent
David will set up the tent beforehand
Permits
Stone House – David:  no update
Rick Edrich – now a certified RRCA Coach, willing to coach for the club.  Ideas
– members only
– could do something at track, perhaps fall MTS
– could do some individual programs
– $10-20
> Rick will put together a proposal and send to board
Next Meeting April 25 at Cunninghams

 

Related Images:

Posted on

29Feb2016 Board Meeting Minutes!

Monday February 29, 2016 6:30pm
Cunningham’s House 5th and Humboldt

Scott N, Mike Blanchette, Deb, Dave C, Lisa W, David, Rick E.

Treasurer Report – all good. 80 people signed up for Living Social!

Trophy Race – February
Mike B:
– need to update the race director guide
> David will update the guide by March 15, and Dave C will post on RD pages
– RD needs to make sure volunteers assigned
– good to know minimum number needed for each race
– cones on bridges

Trophy Race – March Race Sun March 6 – Crown Hill 3 Mile (Ken and Janet)
– Start from the north side again
– Volunteers
– Parking at Wheat Ridge High School off of 32nd just east of Kipling
– need to check with Janet about portapotty. Dave C give Janet a call and ask about it and address.
– Other race issues
> This month’s race letter: Dave send out reminder for white elephant raffle

Volunteer of the Month – February
need to figure out who the woman with broken kneecap was – helped with aid station

Marathon training Series
– Sat March 26 – David R
– Sun April 10 – Steph and Sharyl R.
– Sat April 24 – David R and Rich Coleman

Membership and other issues Dave C.
> Dave send an email to club: reminder to people about signup
– scoring going well, figured how to align databases with RunSignup help
– will want to send emails from RunSignup now – it has the updated database and does emails well.  No need to use Mailchimp!

Marketing – Lisa
nearly 1500 likes on Facebook
photos are a big draw
Facebook login –

> Dave C get Mike B 500 copies of 1/3 page flyer

Store outreach – Rich E
> Dave send email to Rich with ideas on working with RR

> New Board Members – Jim Mair – Dave call him and get involved for April as at-large

Permits
– Bonnie managing SS: Platte and DeKoevend
– think we have Denver parks taken care of, but not getting full details from Janet

RR/Colfax run on March 19 – Lisa is the director, and we’d like RMRR to be a sponsor.
> Dave C create two codes for the event: COLFAX and REVRUN. Codes good for member price, any/all races
Provide to Lisa and Deb

Long Runs on Wed Night 6pm River Point Shopping center
Track will start April 6 – North High

Colfax Marathon – Tent

Anything else

Yes! – Dave C will continue to focus on scoring and membership changes, and Scott N is taking over the VP role for the club.  Yay Scott!

Related Images:

Posted on

February 8, 2016 Board Meeting Minutes

Attendees:  Michael Blanchette, David Rothenburger, Rick Edrich, Lisa Wilson, Ken Shimada, Deb Cunningham

Treasurer’s Report – no comments

Year End Banquet
– How did it go?   Shorter than prior years.  Weather made people want to leave early.  Those who don’t win an award probably aren’t bored.
– Next year Tentative Sun Jan 29, 2017 –  Homestead.  Don’t need to book it until October 2016.  Rick Edrich – we used to have a race out there.  Masters have a race there.

Trophy Race – Feb 10, 2013 – Platte River Bar and Grill

  • Course is the same as last year except for a construction detour
  • Super bowl Sunday race on the path is the reason we delayed.
  • Ken contacted Pancho and we’re all set.  $120 for food.
  • Volunteer
  • Race Course 7M and 5K

Volunteer of the Month – Brent and Theresa Jockers

Volunteer of the Year for 2015 Leslie Mitchell

Marketing – Lisa
– Living Social – how did work – How many signed up ??

  • 72 new signups.
  • Get print out from Dave C for registration in case they forgot to go to run signup.  Score them as members if in doubt.
  • David will welcome them in the pre-race announcements.

– How can we promote RMRR in other ways

  • David will print race schedules.
  • David will email the word doc race schedule to Rick Edrich & Michael Blanchette

Working with the Colorado Masters
-Joint Poster??  David doesn’t know if they want to do it.  Michael will ask if they want to do the poster.  Lisa will create it.   Lisa suggest B&W.
-Colfax Relay Competition – Discussed and RMRR will not fund a relay team.

Goals for the year
– Increasing Membership.  Started out w/ Living Social.   Invite newbies to your table.  Talk to those who are by themselves.

– Email people who are on the Nov 2014 list and not on the Dec 2015 list.  Dave?

-Can we print a list of those whose membership expires in Feb.
– Increasing numbers at Trophy Races
– Increasing the numbers at the MTS – Can send info to Rev Run.   Promoting to Colfax.  Lisa & Michael will ask Mitch about what’s possible.

Track  Wed  – Done until Next Spring.  Deb fill out application & submit.
Wed night long runs at River Point shopping Center (Hampden and Santa Fe) 6pm.  David has 4-5 people running.
Also look on facebook as people have been posting runs for the next day.

Related Images:

Posted on

January 4 2016 Board Meeting

January 4     Ken, Scott, David, Deb, Dave C, Lisa, Stephanie, Rick E new board member yay!!!
Jan Race
  • great to have the heater and coffee
  • 104 runners
  • well run, no issues
Dec Race
went well, nice again to have coffee and hot chocolate
volunteer of the month – Ken!!
need more volunteer certificates – Dave will buy these from RR.  6 RR $24, 6 Amazon $25
Next race – 14Feb (later because SSuburban has a race on 7Feb)
Ken and Michael Blanchette
Dave – send Pancho information to Ken
Stephanie ordered handwarmers for volunteers
MTS – move race to March 26 Saturday
Janet working on permits.  Bonnie ready, waiting for Ashley’s name.  Dave send Ashley’s name to Bonnie.
Treasurers Report – Leslie
These are Leslie’s notes, but we did not discuss next steps.
Income:  As we have been discussing for most of the year, the club’s income
is down.  Compared to last year, revenues are down by $3,500.  This is due
to a decrease in paid club Membership ($2,470) and Race Income ($1,400).
Race Income is down in all categories (Fall MTS $785, Spring MTS $450,
Trophy Series $170).Expenses:  Compared to last year, Expenses appear to have increased by
$4,000.  However, there’s more to the story.  Expenses for 12/28/14 don’t
include the RRCA payment which was made on 12/30 ($1,400) and 2015 doesn’t
include rent which will be debited out today ($500).  The true year end
report will show that last year we profited by about $1,200 and this year we
lost about $5,500.A few things to note on the 2015 expenses:  We deliberately chose to spend
about $1,400 on water bottles.  Also, Race Expenses have gone up
dramatically.  This is due to Permits and Port A Potties costling a lot
more.  Our Volunteer Awards Expenses was low in 2014 and in 2014.

So, what does all of this mean?  Membership and MTS income is down
significantly.  After the above adjustments, YTD income in 2014 was $1,200
and was a loss of $5,500 in 2015.  Adjusting for discretionary expenses
(water bottles, volunteer awards) the loss in 2015 is about $2,800, a $4,000
“swing” year over year.

Volunteer of the year – nominations
Leslie Mitchell
Lisa Wilson
Ed Gussie
Olga
Ric
Ken will gather names and votes, get the trophy updated
Dave C buy gift certs for president and VOY.  Do this at RR when I talk to Barb about ideas.
Marketing
Lisa doing more Facebook posts.
also need to push Facebook interest in our emails…but no one doing emails since Maria left!
Banquet – Jan 31
Lisa will post photos and invites for the event
reservation is done
dinner at 630, come at 545-600
dinner = garlicky chicken or ravioli; baked potato, salad.  Cakes from Costco – we will provide.
Gifts – Steph has hats, getting mugs, adding Einsteins gift cards
Deb – awards all done
Volunteer Needs
Membership – Dave C needs to update the new database process, and he and scott will work on this issue together as well as
Secretary – Dave will continue this for now.  Great to have a new board member do this.
VP – Dave will hold the role for now.
Quartermaster – open
Scoring – Dave working with Scott and Kristin
permits – Janet, Bonnie.  Rick will connect with them and write up the process.  Have Ashley connect with Rick if she’s still interested.
Asst treasurer to learn what Leslie does – open
Webmaster – open
Sponsors – Rick E.  Dave C connect with Rick to talk with RR.
Volunteers – Steph and Ken will keep this role.
Dave C. send email to potential board members we identified in last meeting.
Next meeting Monday Feb 1  6:30pm

Related Images: