Board Meeting

September 30, 2019 6pm

Bardo Coffee

Attendees:  Michael Hopkins, Dave Cunningham, Greg Asplund, Deb Cunningham, David Kahn, Rick Edrich, David Rothenburger, Ang Hammel, Lisa Wilson, Leslie Thompson.   1.5 hrs.

Updates

• Race Committee Updates
  • September Race Recap
    • Had some 5k and TS people show up at 7. Left instead of sticking around.  Should we
    • Can’t use course in 2020 because of construction. Start at Promenade?
    • Suggestion is to use Trailhead twice because it’s easy.
    • Race committee not opposed to looking for a new course, but has to be easy.
  • October Race
    • Beck Recreation Center. Google gets you there.
    • Eric has some help to set up the course on Saturday.
  • Quarterly Update
    • November – Not sure if Ric will be able to set up the course.
    • December – Lisa and Ang will be the RDs.
    • David Rothenburger will get with Janet Fairs to order a porta potty because the rec center opens at 8am.
  • MTS #3 Recap
    • People who ran it were appreciative.
    • Keep MTS next year.
    • How can we promote it better.
    • Running the USA – get our races on there.
  • Scoring Updates
    • October results were up two weeks after the race.
    • Ric’s sheet of the top 15. Dave Cunningham has asked for that to put on the website immediately after the race.
  • Volunteer Updates
    • Nominees: David Rothenburger for MTS and TS, Ed Gussie for working the water stop.
    • Who can give out the VOM gift cards? Cassi has not been able to attend.  Ang will make a list & coordinate w/ Michael Hopkins to hand out.
      • Sept – David Rotherburger
      • Aug – Sandra LaBlanc. She’ll be at the Nov race.
      • July – Heather from Right of Passage
      • June – Katie Wiegand

 

Existing Business

• Financials – Better than we were doing last year. No questions.
• Track
  • One more week left – this Wed.
  • Look at Lakewood HS (Roughly 8^th and Kipling). They just got a new track.
    • Rick Edrich will reach out to Lakewood HS.
    • Dave C will contact Becca Hall.
  • Year End Awards Ideas – All
    • TS Awards: Custom socks with winner pictures on them for the trophies.
      • 5k – this is a raffle
      • Deb will investigate – Google: Socks w/ pictures.
    • Race Directors – Hoodies – Lisa & Ang find what they like to present at next mtg.
    • Volunteers
      • Silicone pint glasses – David Kahn will coordinate. Min order 72.
      • Order 72.
      • 30 of the Artic Sky for the volunteers. 42 of the Mountain Marble for raffle prizes or vol of month.
      • Lisa and David K work on the logo.
    • Anniversary T-Shirts
      • Still have 26 people who need to pick up shirts. 8 of those haven’t paid.
      • Deb would like to get reimbursed for those who don’t pick up and haven’t paid. If haven’t paid, sell the shirt to someone else.
      • Deb – email Travis to make sure he brings the shirts.
    • Website Help –
      • Dave C look at how easy it is to add results to Google sites.   
    • Next Meeting Location
      • Mark Hasseman talked about sharing an RFID chip timing system between RMRR and CMRA. Ang reports no progress on the chips w/ Masters. 
      • Leslie Thompson will talk to the Fort Collins about their chip solution.

New Business

• Greg has renamed several races to make them more interesting. Board liked the idea and it’s free.
  • October: Octomiles
  • December: 5
  • Feb: Platte River Brr and Grill  (Feb 16, 2020).  We’re going to pay $100 to reserve 2021.
• Bardo Coffee for November race
• RDs:
  • Dave & Deb take Feb
  • Michael Hopkins will take April
  • Greg Asplund takes June

Related Images:

Board Meeting

September 3rd, 2019 6pm

Landlocked Ales

3225 S Wadsworth Blvd Lakewood, CO 80227

Attendees:  Michael Hopkins, Scott Newman, Dave Cunningham, David Rothenburger, Rick Edrich, David Kahn, Lisa Wilson, Travis Mark, Ang Hammel, 1 hr 45 mins.  Deb  Cunningham. 1 hr 30 mins.

 

Updates

• Race Committee Updates
  • August Race Recap
    • Positives – Volunteers, Scoring at the Race, Mass Start, race went smoothly
    • Opportunities – scoring delay after race, printer options.
  • September Race
    • David R will have different bibs for MTS.
    • Greg send FB post w/ parking instructions.
    • Dave C sending out email w/ parking instructions
    • 8am start time for TS. 7am for MTS.   Need to start exactly on time so we can subtract an hour from all of the times.
  • Quarterly Update
    • November – Not sure if Ric will be able to set up the course.
    • December – Lisa and Ang will be the RDs.
  • MTS #1 Recap
    • Attendance = 17 runners.
  • 2020 Calendar
    • Jan 5
    • Feb race will be the 3^rd
    • March 1^st is okay even though only 2 weeks after.
    • April 5 at City Park
    • May 3 at Stapleton
    • June 7 at Bible Park
    • July 12 at Stone House
    • Aug 7 at deKoevend. Concern is that Georgetown is the next day.  Lisa Atencio w/ Masters is okay w/ 8/7.
    • Sept 13. Race committee/Michael ask Bob Basse if he’s directing.  9/13 is the day we want the MTS.
    • Oct 4
    • Nov 8 at Prairie Gateway
    • Dec 6 at Wash Park
  • Scoring Updates
    • August Results. Results were finished yesterday 9/2.  Adam was trying to tie the YTD results to the TS.  Now that this is finished, it should just work the next time.  Scott Newman will follow-up w/ Adam to take this over.
    • If this works in Sept we’re destroying the old PC.
    • Dave C post results
  • Volunteer Updates
    • September Race
    • MTS
    • Heather Shockey & Right of Passage Kids. Michael will confirm.
    • Gift Cards
    • VOM for August was Heather. Let’s make it Right of Passage.  This group serves special needs youth and looks for opportunities to develop life skills.
      • Katie Wiegand didn’t get hers from July.
      • Deb will buy 6 Roost & 6 Amazon unless David R says we have those in the cash box.
      • Sept – Sandra LaBlanc. She’ll be at the Nov race.

 

Existing Business

• Track
  • End of Season. First wed of Oct is the last one.  George is leading it.
• Summer Suds
  • Marketing – Poster. No one has joined Michael and Rick.
  • Sept 17 is the last suds.
• Year End Awards Ideas – All
  • Select TS and Volunteer award
    • Ang’s idea: branded heat & cooling packs.
    • Custom socks with winner pictures on them for the trophies.
      • 5k – this is a raffle
      • Deb will investigate – Google: Socks w/ pictures.
    • Sweatshirts – David has lead. Lisa & Ang find what they like to present at next mtg.
    • Silicone pint glasses
  • Anniversary T-Shirts
    • Travis will pick up the latest order.

New Business

• Website Help –
  • Jack McCush has volunteered to help with the website. Dave C will talk to Jack.
  • Cassi proposes moving it to Google sites. Google connects to the rest of the Google suite.  Someone has to do the work to convert it.   Once this is done, the excel files for scoring can just be uploaded.   Can also share PDFs and other docs we have.

 

• G Suite – Dave C & Michael H.
• Recruiting RDs
  • Chin Go volunteered.
• Recruiting Board Volunteers
  • New Positions
    • Marketing
    • Webmaster
  • Next Meeting Location
    • Mark Hasseman talked about sharing an RFID chip timing system between RMRR and CMRA. Ang will reach out.

Related Images:

July 29, 2019 6pm

Bardo Coffee House

6150 W 38th Ave Wheatridge, CO 80033

Attendees:   Mark Hasseman, Ang Hamel, Travis Mark, Greg Asplund, Deb Cunningham, Leslie Thompson, Rick Edrich, Scott Newman, Lisa Wilson.

Volunteer hours –  1 hr – Deb.  1.5 hrs rest.

Updates

Race Committee Updates

July Race Recap

• Mass start – informal survey of 10 people: 3 likes, 2 preferred handicap start, 5 no preference.
• Positives – course well marked. First loop around the lake went better w/ the mass start.
• Opportunities – same day results didn’t work. Number the pages when printing off so can keep them in order.

August Race

• Volunteer to count down the start
• Masters will have a table for members who are in their club only. If members of both, get an RMRR tag with a sticker.  Travis will make the sign.
• RDs – Michael Hopkins, Scott Newman
• Tag/Bib Recommendations from scoring Committee
• Potluck Items
• Emily Griffith Volunteers
• Pre-ordered shirt pick up after the race. Travis has shirts, Deb has list.
• No dogs allowed at race. Greg communicating
• Quarterly Update
  • Beck & October Course – Race Committee present recommendation for layout.
  • Race committee needs to identify a RD for December.
• MTS #1
  • RDs
  • Volunteers – Travis will ask Cassi to send out a notice.
• Rick – clarification that having AED on prem for races of 2500 participants or more. These are specially permitted.  Smaller races don’t need an AED.  Janet corroborated this conclusion.

Scoring Updates

• Immediate results issue at July. Mass start was a problem as was a cable.  July results are posted, but not from the calendar link.
• Scanner was the problem. Scott bought a new scanner for $30 and now it works.
• Should have results in 20-30 mins after August race.
• Mark put out the idea to split the cost of a new timing system. Mark – orienteering group has members buy their chip and bring it to the race.  If they forget it, they rent one at the race.  Wouldn’t work for us because we have a handicap start and need to update the chips before each race.

Financial Review

• Please see Leslie’s update. Gross income up $650 b/c of MTS & membership revenue.  Credit union receipts are down.  Expenses are lower b/c of less spend on awards & dinner.
• Mark was curious about charges for checking. Masters pays fees.  Wondered if we did? 

Volunteer Updates

• August Race
• MTS
• Emily Griffith
• VOM – Heather S with the teenage volunteers.
• Last month’s VOM, Katie Waigand didn’t get recognized.

Existing Business

• Track
  • 6-9 people show up.  This is not that many fewer than were coming to North.
  • Gravel track is free, so Travis thinks this is going well. We’d prefer the rubberized track, but that costs $450.
• Summer Suds – Rick
  • No one is showing up.
  • Marketing
    • Website – Dave add a summer suds update on the home page. Can we change out the home page picture once/month?
    • Poster to put up at the bar. Next one is Aug 6.  Lisa will do a poster.  Non-members can participate.
    • Greg reports that it is on the FB page.
  • Year End Awards Ideas – All
    • Suggestions for TS and Vol awards
    • Someone had asked the regular volunteers for their preference (Cassi?) Shirts that are not tech shirts.
    • Need to decide next month.

New Business

• Contact Us Link – footer links are not functional – Dave take a look
• Next Meeting Location 9/3 (Tuesday after labor day) at Bardo

Related Images:

RMRR Meeting 1 July

Board members present:  David R, Greg, Scott N, David K, Ang, Rick E, Michael, Dave C

June Race

Didn’t do a mass start.  Could do it if we shifted to a grassy area near the ball field.  Will reexamine start for next year.

Food was ok – more expensive and didn’t really use griddle, but ok

July Race

Concern about mass start.  David says the course they’ve designed won’t serve well for a mass start.  Discussion with David and Rick about it.  Michael reported that he and Travis had been out there and identified good ways to do this.  David talked about concerns with geese and goslings if we followed the old route.  “They’ve been very aggressive this year”.  Lots of discussion and bs. 
Outcome:  Race committee will meet there on Saturday am and resolve.

Paying for board shirts – Dave has a Venmo acct and will pass around to the board.

Ang will ask Travis who will pick up the shirts.  Dave will work out who pays the check and get the check to the right person.

Quarterly report on races

Michael – good to announce the new course at Beck?  We decided to wait until closer

MTS for August – get up on web.  Schedule has not changed.

10M race at Westminster – do we want to move the start closer to the south parking lot?  Rick will check with Wesminster.  One concern is having the start so far away from parking.  Rick willcheck with Westminster to see if we can have more people parking in the north lot…has that irritation faded?

Scoring

Working on raceday scoring.  Adam has been working on this.  Another test n July.  Goal is that we have results on raceday by August. 

Volunteer updates

VOM – Katie Weigand.

Good turnout in June.

Track  – 6-8 people usually.  Great if we can have more.  Weather not so great as well.

Summer Suds – tomorrow next running!
Add something on the web

End of Year awards – need to work on this.  Need each board member to think of new ideas.

Denver Rules on AEDs

Any event less than 2500 people needs
1. Trained CPR person
2. AED with someone who has training.

Have to buy one, certify a person or persons to do it, keep it maintained.

Rick went to City Council person.  Our “out” might be some of the wording – our races only require park approval and no other agencies.  We may be able to NOT require this; Rick is working with his city council person, and hope to hear shortly.

Second…we see that AEMs are “recommended”, not required. 

We will wait until Rick learns more, and will discuss in our next meeting.  Board members should check out the reg at (get links from Leslie’s email).

Website – Dave check this.

Bardo for next meeting.

 

 

Related Images: