Category: Board Minutes

In Attendance:  Jeff O. Janet F. Ken S. David R. Bob B. Stephanie S. Jared C.

Trophy Series Race – October – Cherry Creek Trail – Parker, No issues that anyone was aware of.
-Results -Trophy Race
-Comments about the race

November Trophy Series – Nov 4, 2012, 9 A.M. start. Set your clocks back 1 hour.

– Volunteers, Stephanie will get the list to Jeff & Ric.

– Race course, Ric is going to set up the course.
– Food needed, get what you need.  Bring the 4 cases of the furs sports drinks, two 1 gal of Gatorade
– Other race issues

Volunteer of the Month for October:  Stacy Totherow.

Marketing – Dave C, did not attend the meeting.
Dave Update post meeting:

• Working with Jared to improve website.  Goal:  more usable, more entertaining, easy and quick to update basic info.  More photos up front, etc.  No timeline yet.
• Meeting with Jared, Rob Sanchez, Jason Worrell, Christa Bell on social media improvements Thursday.  Want to determine best ways to communicate and how to build a channel allowing runners to set up informal runs.
• Building final list of club/board activities and will send out.  Goal is to identify all key activities and have board assignments for 2013.  Send out with details by 15 Nov, discuss at December meeting.

Partner with run.com?

Track – Done until spring 2013.  Good turnout of runners this year!
Until track resumes, plan on Wed night long runs at River Point Shopping Center (Hampden and Santa Fe) 6pm.  Meet in parking lot between Target and smaller stores.  Starts this Wednesday October 31^st.

Year End gifts for Volunteers, fleece pants for the Volunteers. Race Directors, Polo Shirts.

Stephanie will be out of the country for the December TS race, and Ken S will be in charge of finding volunteers.

The 2013 TS race schedule has been finalized.  Some of the dates may change if need be.

Next Meeting Monday November 26 7pm

Related Images:

Board Meeting Oct 1
present:  David, Deb, Mike, Stephanie, Hilarie, Dave, Eric, Jeff, Adam, Ken

TS race –  Sat October 6, 9 am Cottonwood Park – Cottonwood and Parker Road/Jordan Road 10 Mile and 5K: Parking is again at the shopping center or along the side streets.
-Volunteers
-Race course
– Other race issues

Missing 2 and 8 M markers (the fold up ones), so need to make new ones?

MTS – not as many people. Need to do more to get the word out next year, and make sure we don’t conflict with Jeff’s sister’s race.   The Denver Marathon may have had a lot to do with the low turnout.  Also want to avoid conflict with Platte R half if we can.

Lots of discussion about David’s race schedule. Looks good, MTS balances much better with local and big marathons.

Fathers Day Mile – may try to do it again. Need to get a good permit, perhaps on Friday night. Also need someone in the club to drive it.

Marathon Water Stop – worked great. 20 people, went fine. Got lots of good stuff for the club, too – Gatorade.

Volunteer of the Month – Dennis Jouett for all his MTS work.

Memberships – idea of adding T-shirt to app. Lots more work to customize with your name. Even with a simpler approach, it’s a fairly detailed process. Need someone to own this inside the Membership committee…not quite ready.
–is there a way to update the Membership letter with a pointer to the store?

Christa Bell – Facebook? Jason – Facebook?
—> Dave send email to both about how to connect socially. Facebook? Meetup?  Report back for next board meeting

–> Dave send email to Jared – next steps for web improvement?

Email list – Eric is working on it. Multiple lists possible. Limit of x emails before we start paying. We would need to

Awards
Sweatpants for volunteers, polo shirts for race directors, picture frames for TS winners.

Next Meeting Monday October 29 7pm

Related Images:

Sept 2012
in attendance:  David, Ken, Eric, Deb, Dave C, Janet

DeKoevend run
Went well, good potluck,

MTS on Sunday – Dave C help set up?
Sept 8 TS Race at Trailhead

Volunteer of Month – Ric R for help in Aug, consistent presence

Membership options
$20 extra for a personalized shirt; family memberships $20 per shirt.
Would the app will be processed within a month? pass out
Need someone to write out the process – concern about the process and overhead
Eric will write that up

Create new ad for next version of Derek’s magazine; check on the schedule and see when it’s due.
See how ads

Check with RNR – water stop? Dave send email to volunteer@competitor

Track workouts going well, will end in October.

David wants to try the Monday night runs at REI; hoping to build some volume there. He thinks this encourages faster runners to join us. Dave C said great, but it’s not focused at the core of the club.

Membership
our email list is difficult to work with. Want to use something different. Want to try MailChimp – they let you do up to a certain volume for free, then charge for emails beyond that. Eric is going to start out with the free offering (up to 2k addresses and up to 12k messages a month) and see how it works. Dave C and Steph work with Eric to use this.

Discussion for Next year activities

– membership keeps dropping
– energy on the board is low – people doing too much
– need to have people focused on the key roles
– talk about who should write up the roles

David reflected concerns about marketing frequency and activity – needs to be more consistent, can’t miss ads.

Next month – discuss board roles and who wants to do what.
Dave C send out email asking people to review their roles, write up what they do and how much time they spend, and come to meeting prepared to review and be ready to say if you want to continue or do something different

Related Images:

In Attendance:  Jeff O, David R, Deb & Dave C, Ken S, Leslie M, Scott K, Eric Green, Hillarie R, Mike Q, Bob Basse.

Treasurer’s Report

Overall the club is in good financial shape.

Trophy Race, July 8 Stone House:

One of the more attended race & overall, positive feedback from the runners

August TS Race – Aug 3 6:30 pm – DeKoevend Park 5k and potluck.  Directed by Dave C, Ric R and Ken S

Volunteers: Dave said that we have 4 to 5 non running volunteers, & that we are in good shape with overall volunteers.

• Race course: The start line will need to be moved because of the construction around the restroom.  Not sure of actual distance, but it’s close.  Bonnie says 3.14M
• Columbines should have several people coming.  Yay!
• Make sure we get grill grates

 

Marathon Training Series

Sun Aug 12: Race Director is Tim Gentry

Sun Aug 26: Race Director(s)??

Sun Sept 9: Dave & Deb C are possible, but not confirmed.

Volunteer of the Month

for July: Tom Mates, Rosalie Richter, Sharyl Riley.  They’ve been our start and finish line for a long time!  Dave C will get gift certificates for them.

Marketing

Dave C: Nothing new. Dave said more needed to get new runners to join the club.

Running Activities

Track Wednesday   – North High 6:15pm 32^nd and Federal

Mondays at 5:45 at REI: Dave R would like to start a group that would meet at the REI & would run south on the Platt River trail, or run North on the Cherry Creek Trail.

Water Station at Denver Rock and Roll Marathon

The club is going to do this, but no word from organizers yet.  Dave C call Alan Culpepper and see what’s up.

Anything else:

• Should start looking for board members for next year
• David – at announcements on Friday mention race ettiquette, handicap structure, etc.

Next Meeting Tuesday Sept 4, 2012

 

Related Images: