Category: Board Minutes

RMRR Board Meeting 12/29

Related Images:

RMRR Board Meeting

David, Leslie, Deb, Hilarie, Stephanie, Maria, Maureen Harvey, Sabine, Jimmy F, James Moon, Lisa C, Lisa W, Scott N, Sebastian

Treasurers Report

– down from last year by about $1300. Not clear why.
– fewer members is the basic reason
– one other funny issue: hard to track cash from cash box, and Leslie tracks as cash.
– Expenses
– Race Expenses: permitting expenses are stable
– had ribbon expenses last year, won’t need for a while
– haven’t paid our RRCA dues yet
– Insurance: Leslie wondered if we were duplicating coverage with our separate insurance and RRCA coverage. Working with agent to figure this out. Only issue we have equipment that we need to

November Race

– well run
– had some issues with people getting lost and missing the final
– idea of running this as an out and back – start to the east, then loop around north

December Race

– lots of volunteers, including new people

Lisa: Volunteers

– make sure you turn in your hours

David: next year races

– need to get on Active and other sites – Dave C talk to Lisa
– change

Store Liaisons

need to include during election

Marketing – Lisa

– group on Facebook was closed
– lots of reaches on Facebook – Lisa has been active in adding posts
– photos make a difference – important to post
– good to encourage members to post their stories and experiences
– idea of posting a photo of yourself when renewing – why is RMRR a big deal
– encourage people to “brag” on the Facebook page
– activate Club account on Strava, get members to join in
– talked later about 1/3 page schedule with all races – make available to members

Wednesday and Saturday Activities

– asked David to have Tim post Saturday runs
– want members to post other activities in Facebook

Year End Gifts

– Deb – glasses for TS runners
– Dave – volunteers – try to get jackets by Jan race so people can try on before the final order

Banquet – Feb 1-2 – Stephanie

– at Homestead like last year
– working on menu now

Election Results!

2015 Board Election Results December 2014

Related Images:

RMRR Board Meeting

Monday 27Oct BRC

Facebook discussion

Posts on page – go to key people who need to like those posts.
We need a group of people who are in charge of doing that.

Dave C send all ad info to Lisa – Colorado Runner, Competitor, etc. Dates, examples, ad template for CR
Lisa W, Michael, Janet, Hilarie, David, Deb, Dave C, Stephanie

Treasurer’s Report

Leslie reports: I got the financials caught up before I left. Everything is in good shape. I do not have the exact numbers, but it appeared that MTS revenue was up.

Trophy Race – October – Cherry Creek Trail – Parker

-Results – Trophy Race
-Comments about the race
Talked about Kerry being hit by biker
Need to place cones in the middle of the path to block
Had very low turnout for 10M – only 40 runners

Trophy Series Race – Nov 2, 2013

Prairie Gateway Park – Just outside of the Rocky Mountain Arsenal Visitors entrance ( just north of Dicks Sporting Goods Park)
– Volunteers – have enough
– Race course – same as last year
– Food needed
– Other race issues
don’t forget the time change

Volunteer of the Month – October

Harleigh Sanchez – lots of volunteering and happy spirit!

Marketing – Dave C

Water station
neat to have someone up the course texting names so announcers can announce them coming

Marketing

– Dave to drive website theme/homepage update with Stacy and Daniel
– Lisa to drive social media/Facebook page work – getting people to post and like pages. Will also manage ads, other mktg work.
– Lisa suggests create albums for photos, everyone post their photos as they wish
– Important to get members to like pages and posts. It’s not enough to like the RMRR page – they need to view and like posts to boost our scores and get more RMRR items appearing on peoples’ timelines.
– Facebook group is closed.

>> add David R photos for waterstop

Track Wed

Last one will be Oct 29 – Will start back up in the Spring. Dinner afterwards at Park Burger – everyone can come.

Wed night long runs at River Point shopping Center (Hampden and Santa Fe) 6pm – begin in November.

Year End gifts for Volunteers and Race Directors

>> Volunteers: Dave working with Amanda at BRC – waiting for response
>> RDs: Bags – no news yet.
>> Pilsner Glasses for awards: Deb

2015 Race Schedule

change to City Park race – April 12
Ric R – concern about July 31 race – he would miss it. Can we switch? If we do the first Friday in August, it’s the night before Georgetown. But…Ric has been running for 30 years and we should help out. David will work on this.

Ideas for goals for next year

– new people usually sign up via active, while renewers are doing it via check
– need to push the “I am a Runner” idea
– better presence in Stores
– water bottle or socks to people who do
– something for people who join the club

Why so many people the year of the 50th Anniversary?
– lots of energy, lots of work from Deb and others

New members and building connection

idea of increase dues $10, give people an RMRR shirt. No one assigned to work on it yet – will discuss at next meeting.

December Board meeting

at Cunninghams on Dec 1. It will be our open meeting for the year, so we will invite all members, have a pot luck, beer provided. Two key things – board election and discuss next year plan.

Anything else

Related Images:

Meeting: Rocky Mountain Road Runners Board Meeting

Date & Time: Monday, September 29, 2014; 6:30pm

Location: BRC in Cherry Creek

Secretary: Anne Gross

In Attendance: Dave Cunningham

Deb Cunningham

Michael & Maria Lepage

David Rothenburger

Stephanie Struble

Lisa Wilson

Eric Greene

Bob Basse

1. Treasurer’s Report (copied from last meeting)

Email from Leslie Mitchell: “Hi everyone – once again, I am out of town and will miss the board meeting. I’ve attached the current financials. Of note:

Our income is down substantially from YTD 2013. Membership revenue is down by $1,700, primarily in the amount of dues paid by check. Does anyone have any checks that members have given them for renewal?

Trophy Series revenue is down as well. This is a bit of a catch-all account. Anytime there is excess cash in the cash box, it gets deposited to this account (I don’t know where else to put it). So this account tends to have big swings in it, but usually by this time in the year it has evened out. Is there excess cash in the cash box?

Expenses are in line with last year. As a reminder, we had a big purchase of Trophy Series award ribbons last year. If you take that expense out (roughly $1,000) our expenses are in line.

So overall, I am concerned about membership revenue. I went to the post office last week and collected checks from Dave Cunningham, so I think everything has been deposited that I am aware of.

Let me know if you have any questions. I am available by email, phone, or text.”

2. Trophy Race September

Needed to reroute – turned out well

Attendance lower than normal

3. Trophy Race October

Race Director: Bob & Eric

Stephanie working on volunteers, sent out email today

Eric has previewed the course; there are 2 porta-potties (not sure if they are unlocked) at Safeway,

Need 2 water stops manned (5k turnaround, 2.5 mile), 1 unmanned (mile 5 turnaround)

Stephanie will get in touch with Eric about volunteers

Bob has permits for Parker

We are on the Cottonwood HOA calendar of events!

Eric will pick up food ($100) and mark the course on Friday

4. Marathon Series

55 people on Sunday

Briefcase was missing, general organization issues with bins, pens, etc.

But we had everything we needed

MTS in general was smaller this year than normal

Was big when it was at the Goodson Rec Center and when we had Fast Forward attend

Also big when we partnered with the Colfax Marathon

Do we want to do anything to up the attendance?

-can we do one without concrete? ie one near Dick’s Sporting Goods, Arsenal or Dekoevend

-potentially a trail route? ie Bear Creek Lake Park

-posters up in stores?

-link it to existing marathons

**Deb will ask Bonnie about permitting for Dekoevend and/or other dirt options

**Rick checking out things at Rocky Mountain Arsenal

5. Volunteer of the Month September

Rob Sanchez & Harley

Scott Hogg was on top of it, always willing to help out

Olga

Cheryl Riley

Vote 4 for Scott, 1 for Cheryl

6. November Race – Rocky Mountain Arsenal

Issues with closing off areas in the arsenal because of the triathlon

Rick is checking on all of this

7. Water Stop at Denver Half Marathon

Only 8 volunteers signed up at this time

Need people showing up at 6, on until 11:00am or so

Dave needs to go out and check to see if there is power

8. Membership

Applications in all stores

If you’re in a store, check to see if you can find them

Can we make sure we are on the blackboards or events calendars of stores

9. End of the Series Gift and Trophy Series

Beer glasses coming in

Volunteer Gifts

Dave checking on these, 30 jackets – should know more in the next couple of days

Race director

Duffle bags

10. Marketing, Website, etc.

Lisa is now in charge of marketing

Dave, Lisa and Pete had a meeting to hand off previous marketing

Ideas for getting registration up in January

New website updates happening in the next couple of weeks

Add member profiles

Course records information of the upcoming race

Pull out some good information for the news ticker tape

If you have other ideas for things on the website, please email Dave

Lisa will be working on the Facebook presence

9. Track

Will talk at the next practice about whether it would be at 6:00 or 6:15

Only 4 more left, then shifts to David’s Long Runs at

River Point Shopping Center

6:00pm starting after track

Are we going to try and support slower runners?

Put it on Meetup?

Would need someone else involved if we want to have it more available for slower runners

Other weekly options?

Encourage members to post on Facebook what runs they are doing personally to grow a community sense

11. Race Schedule

Joining Trailhead Park Sept race with MTS Sun training run?

October is on Saturday because of Race for the Cure, we could probably move it to Sunday

**Proposed by Stephanie, seconded and passed to move Oct race from Sat to Sun

Sat Apr 25, last MTS, keeping it on Saturday? Cherry Creek Sneak conflicts

Rocky Mountain Road Runners Marathon?????

12. Anything Else?

Run the Rocks person coming, Carolina

Kids coming because their cross country team can’t race!

Related Images: