RMRR Board Meeting 2 February 2015
Monday April 6 2015 6:15pm
Dave and Deb’s Place
Attendees: Dave C, Deb C, David R, Hilarie R, Lisa W, Leslie M, Scott N, Maria Le Page, Michael Le Page
Treasurers Report
Down $1200 from last year…not sure why
MTS – down so far, but may have $$ in the cash box that would help us catch up.
Trophy Race – March
People liked the course, ice was liveable. Tough weather, but people liked how it went.
Trophy Race – April
Sun April 12, 2013 4 mile City Park
Steph has permit
Janet picking up keys on Friday.
Come in off of 23rd, meet them at 5am.
We have the ok to remove the bollards (posts) that are set in the asphalt
Think we have use of the pavilion
Flour – load up the flour in the van from Cunningham stock
Have food from MTS
MTS
Marathon training – went well, 55 people, results up
Next on is Sat April 11, – Dave and Deb – Race Directors
Last one is Sat April 25 — David R and Mike C – Race directors
some discussion about needing new race directors
Volunteer of the Month – March
Noah Turbyfill – winner
Marketing – Lisa
Good reach on Facebook, seven more likes
Water Bottles
Volunteers for needed take on activity and board roles
What are the barriers? Why do people volunteer once and stop? What could we do to help this?
Survey, then board follow-up? Divide among the board and get people
Need to identify people and approach them directly.
How do we identify people and pull them as apprentices?
Plan
Dave and Hilarie look through member database and identify names
Dave send out last 6 months results to board
All identify people and send
Track has started Wed nights, – North High 6:00pm
Good turnout
Running Hall of Fame Wed April 15
Colfax Marathon – Tent
Anything else
Website guy – Dave look into this and evaluate
Next Meeting Monday April 27, 2015In Attendance: Dave Cunningham, Deb Cunningham, Maria Lepage, David Rothenburger, Lisa Champeau, Scott Newman, Jimmy Funkhouser, Hilarie Ryals, Janet Fairs
1. Treasurer’s Report
Leslie report in email
2. End of Year Banquet
Attendance issue?
Why do people attend other banquets and not this one?
Market it better, rough marketing at the January race because of the cold
Dave was volunteer of the year
David was Ric Robinette Resolute Runner of the year
3. Trophy Race January
Bathroom issues – how can we avoid what happened with there being no restrooms?
Other than it being cold, at least it was plowed and relatively safe
4. Trophy Race February
Deb went out to preview the course
Out and back 3 1/2? Where will the start/finish be, we can’t have it right on the path
Set for being inside, a few raffles from the bar
Stephanie sent out email about volunteers, not sure where we stand
5. Parking for March Race
Wheatridge high school – Not convenient!
Could we start at the north of the park instead and get a porta-potty? We don’t have to pay for a permit, we just have to give them a damage deposit
Should we look for something else for 2016?
6. Volunteer of the Month
From Stephanie: “As for volunteer of the month, the non running volunteers at January’s race were Larry Mudron (got VOM award last August), me (previous recipient), Rochelle, Sharyl Riley (VOY a year ago). As far as i can tell, Rochelle has not ever gotten the YOM award so I would nominate her. Olga also helped out a ton, doing registration and then finish line after running the 5k. I do not have her as having gotten the award in the past few years. Because I do not believe she has gotten the award since 2011, I would nominate her – she helps out all the of the time.”
Deb: “Brent & Teresa Jockers for bringing tent and heater.”
Voted on Brent & Teresa
7. Marketing
Posting the photos of the race increased our likes, and reach considerably
Colorado Runner Magazine Ad ready to run
New runners – 10
Making sure members are active and liking
Facebook Page instead of group is definitely the best route to go from a marketing standpoint
8. Goals for this Year
Deb: Page to document all courses (David hesitant to make it available so people might steal)
-control access, password protect? google docs? Aside from course maps, Janet’s permit information, can we make this available? David a little hesitant, Deb stating that we need it available in case David is not available. Dave suggests setting it up in a controlled setting that is accessible, but restricted – then showing it to David to ensure that he feels comfortable with how it is provided.
**End goal: One location so that each race director can easily get a link and start planning.
Recruit Junior Race Directors Need to get a list of Race Directors in order to match up some Juniors. David will make that available.
-Race directing can be daunting, make it more accessible, make Junior Directorship a step into full on Race Director. Tell people about the benefit of being a Race Director, helps folks get involved.
9. MTS
Starts March 29
On Active, it’s in the ad
How can we get registration up?
Partnering with a Marathon to be an official group
We are an official run club for the Colfax, Lisa will contact Rich to see if we can post a discount offer on the Colfax site. Try and get a more prominent place with registrants.
**Action: Lisa – to talk to Rich who runs the Facebook page.
Dave – get info to Lisa about MTS so she can share with Rich
10. Trophies for 100 Races in a Row
Plaques for people who have completed X amount of races in a row
Hilarie: Milestone plaques, 5 years, 10 years, etc.
Certificates? Tshirts? Socks? Something different at each milestone?
**Action: Hilarie – list of people at their milestones
11. Gift Ideas
Keep in mind for next year
12. Store Presence
Jimmy: sent out email looking for store representatives, received over 40 replies
-need the information
-will send out an email to the respondents prior to Sunday with instructions, then will distribute print items to the reps on Sunday
-all stores covered, except for Boulder stores (however, Jimmy could cover those)
-monthly reminder email about stopping into the store
**Action: Dave – email info to David to review, so we can get the material to Jimmy by Sunday
Hilarie – send files to David
13. Other Ideas
Building other relationships?
Restaurants, breweries?
Weekly runs in conjunction with another group? Like BRC?
Making Track Workouts social, growing it, but how do we account for the faster vs slower runners
Try and find someone who lives in the location and determine a place to go afterward
**Action: Jimmy – Strava running group, can cross-pollinate with Facebook
Side note: Michael has taken care of the car emissions, registration, etc.
NEXT MEETING:
MONDAY, FEBRUARY 23, 2015