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RMRR May 2015 Board Meeting – Minutes

Monday April 27, 2015 6:30
David, Scott, Hilarie, Deb, Stephanie, Michael, Maria, Lisa W, Dave C
Treasurer’s Report

Trophy Race – April
-Results – Trophy Race
-Comments about the race
City Park race went well. Having one volunteer at back of chutes was fine if they’re trained. No scoring issues. Having the pavilion was good, lots of bathrooms.

City also had someone check us out after the race and make sure we’d followed all the rules, get the keys, etc. Worked well.
May Race(Janet and Mike)
Volunteer of the Month
Olga or Sharyl – Olga as volunteer for all races, Sharyl also did and was a co-director.
MTS – sparse attendance at the last 2.
We need to get more people to make it worthwhile. Link to a marathon? Need to try this next time. Work with Colfax and CO Marathon, perhaps RnR?
Giveaways at May race
– Bolder Boulder person there
– another race person
– North Fork 50k free entry!
>> Dave C send email announcing this. Send to Masters and DTR)
>> John Franzen, Mizuno rep – yes to attending June race. Dave C let him know.
– Volunteers
– Race course
– 5K course
– Other race issues
>> Road ID – Dave C check to see if we can get more bibs
Marketing – Lisa..
Water Bottles – agreed we will sell for $5, and raffle 2-3 each race
page likes 1270
big likes on Boston Facebook articles
we will have a bin for donating shoes on Sunday – Shoes for Sherpas
>>Lisa send Facebook about this
Dave C – will send out “ways you can contribute” email to members
Thought of teaming up more with Masters. Need to combine resources in some ways?
>> Dave C talk to Jennifer about this?

Track Wed – North High 6:15pm 32ndand Federal

Colfax Marathon – Tent
David will have a tent at the race, set up 11am on Sat

Lisa needs photos, will look on web site. Contact Dave C if no luck.

Next Meeting Monday June 1, 2015 at Cunningham house, 630pm.

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RMRR June 2015 Board Meeting – Minutes

Board Meeting 1June
David, Scott, Michael, Maria, Lisa W, Dave C
Introductions
Treasurer’s Report
Trophy Race  – May Race – Stapleton
        -Results – Trophy Race
        -Comments about the race
>> Need to fix Eric and Steve J’s results – they are in the 5k
Trophy Race – June 7 8am- Bible Park 4K  – Scott Newman Race director
        – Volunteers
        – Course
        – Other items for the race
        – Pancake Supplies
>> Dave C can cook;
Whitney from 3W will attend and have some raffle stuff
Trophy Race – July 12 – Stonehouse 2M (David R, Scott K)
Trophy Race – July 31 5K – Pot Luck
>> confusion:  Deb checking with Ric to make sure this is the right
Volunteer of the Month – Brett Allendorff and Julie Linkus
Marketing – Lisa
Facebook traffic is slowly growing, and race pictures are the big draw
Increase membership / Volunteers
– meetup:  increase involvement
– $$ are down because membership is down
– is there an app we could use to do this?
– can Facebook do this?
– get Mark Risley to send a monthly message about renewing membership?
– Meetup:  what else could we do here?
Dave C send another note about volunteering – turn up heat and get others to step in.  Lots of people stepping away after the end of this year and we need people to take over.
DC – Send Ashley to Bonnie and Janet – who wants to help mentor and get her involved?
Track – making sure we have no issues with slower people not getting enough rest.
I am A Runner
        -Water Bottle
Social Activities / Marketing
        – Track Workouts – Start Wed at 6:15 @ North High 32 and Federal
        – We are getting about 25 per each week
        – Any other activities others want to do?  How about a Wed night run from track for those NOT wanting to do track?  5k easier run, go to Highland Tap or somewhere else after?  Dave C and Lisa agreed to try it
September Race – do we want to consider combining our MTS with the September race?  Tina Akin asked if we could consider
End of the year gifts – Awards, Volunteers and Race Directors
Sweatshirt idea, running hat?
Blue Cross/Blue Shield Health group meeting on 19th August.  Dave C and Maria will do this.
Next Meeting Monday July 6, 2015

 

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RMRR July 2015 Board Meeting – Minutes

Board Meeting 6July
Scott, Dave C, Deb, Maria, Michael, David

Monday July 6, 2015 6:30pm

Treasurer’s Report

Trophy Race – June 4K – Bible Park
-Results – Trophy Race
-Comments about the race

need to remember the kids race
otherwise good
course markings a bit confusing

Trophy Race – July 12, 8 am – Race 2 mile Stonehouse (Mike Q and David R)
– Volunteers
– Race course
– Other race issues
get the kids stuff for the kids race
Ice cream!!
Scott doing the scoring

Trophy Race – July 31, 6:30 pm 5K with Pot Luck
Volunteer of the Month – June

I am a Runner – Water bottles
>> Dave take a box on Wednesday and leave at the office.
>> Do the same with the iced coffee samples
>> Dave C say “yes” to Ashley the Noosa Yogurt lady – get what she wants to provide. Need refrigeration?
Increase Membership and Attendance at races
– where do you find information about races?
– mention RMRR when running with others

Marketing – Lisa
Meetup – agreed to get admin info from Deb
– Scott post for track
– Lisa post for club races
– promote the Tuesday Denver Runners run, fun

Facebook – good traffic. We get most of our hits early in the morning, while Belmar gets theirs later at night.

Fall Marathon Series
Race # 1 August 30 – Michael Cosper and Mike LaPage
Race #2 Sept 13 – Tim Gentry
Race #3 Sept 27 – Scott Dailey and Ryan Turbyfill

Track Wed – North High 6:15pm 32nd and Federal
Have tried adding a 5K – not may takers, so instead let’s try to guide people to Tuesday night run at Wash Park
Deb updating web for this weeks track workout.

End of the year gifts – Hoody , Baseball Caps, Running Shirts, other Ideas
Trophies – Beer Glasses, Medals, Trophy, other Ideas

Deb will manage trophies.

Dave – concern about people to take on new roles. Need to start identifying people to take on roles.
>> Dave announce at the race, write up what roles will be available with details

Next Meeting Monday July 27, 2015

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RMRR August 2015 Board Meeting – Minutes

Board Meeting 27July
Deb, Dave, Scott N, David, Leslie, Jimmy, Maria, Michael

Monday July 27, 2015 6:30pm

Treasurers Report
– membership dues are low compared to last year
are we seeing declining renewals?
Race attendance is down

So what, if anything could we do to push attendance?
DO we want to do anything?

Masters – similar situation to RMRR – lowering membership, but hanging in there.
Columbines – one primary race/year; 200 member, same issues

Sponsor Report
Runners Roost – update from Jimmy F, sponsor lead
Barb is interested in an exclusive arrangement with RMRR
– they want access to members and database. In return, we get
– discount to members
– they market our club, push other things…maybe MTS??
board agrees – approach Barb and see what we could do together
– Jimmy, Dave, Lisa; set up meeting in next two weeks.
build a list of what we’d hope for, see what she expects

Trophy Race – July 12 Stone House
-Results – Trophy Race
-Comments about the race

Trophy Race – Friday July 31 6:30 pm – Goodson Rec Center 5K (Dave C, Rick R)
– Volunteers
– Race course
– Food needed
– Other race issues
>> Dave C make sure we announce credit union and how much their sponsorship benefits us.

Marathon Training Series
– Sun Aug 30 – Mike C and Mike LaPage
– Sun Sept 13 – Tim Gentry
– Sun Sep 27 – Scott Daily and Ryan T.
>> Dave C add MTS to Active.com (completed 7.27!)
Volunteer of the Month – July
Bob Basse for helping with July Race

I am A Runner – water bottles

Marketing – Lisa
Facebook slowly growing –
is there a way to increase reach my having pages for each race, or for MTS?
Deb sent email to Lisa asking about this – capture Lisa instructions from email.

Year End Gift Ideas – Deb
Stemless Wine glass popular, also luggage tags and keychain
talked about the cooling towels
Board selected the stemless wine glasses for awards, will wait to see what RR has to say – perhaps they would have a good volunteer award
Track Wed – North High 6:15pm 32nd and Federal
talked about possibility of asking people to join after three visits – turn up the heat

Water Station at Denver Rock and Roll Marathon on Half course
>> Dave will send out a note – get a volunteer to lead or we can’t do it

>> Dave will finish his list of roles, send to board this week

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