Meeting: Rocky Mountain Road Runners Board Meeting
Date & Time: Tuesday, September 2, 2014; 7:00pm
Location: Whole Foods on Colorado Blvd
Secretary: Anne Gross
In Attendance: Dave Cunningham
Deb Cunningham
Hilarie Ryals
Michael & Maria LePage
David Rothenburger
Stephanie Struble
1. Treasurer’s Report
Email from Leslie Mitchell: “Hi everyone – once again, I am out of town and will miss the board meeting. I’ve attached the current financials. Of note:
Our income is down substantially from YTD 2013. Membership revenue is down by $1,700, primarily in the amount of dues paid by check. Does anyone have any checks that members have given them for renewal?
Trophy Series revenue is down as well. This is a bit of a catch-all account. Anytime there is excess cash in the cash box, it gets deposited to this account (I don’t know where else to put it). So this account tends to have big swings in it, but usually by this time in the year it has evened out. Is there excess cash in the cash box?
Expenses are in line with last year. As a reminder, we had a big purchase of Trophy Series award ribbons last year. If you take that expense out (roughly $1,000) our expenses are in line.
So overall, I am concerned about membership revenue. I went to the post office last week and collected checks from Dave Cunningham, so I think everything has been deposited that I am aware of.
Let me know if you have any questions. I am available by email, phone, or text.”
2. Trophy Race August
Mile markers off, high line canal markers off?
Smaller numbers, but decent turn out
3. Trophy Race September
Race Director: David Rothenburger
8 mile and 5k to be set up; mile markers are faded
Water station as well on the 5k, 8 mile will see twice, volunteers can drive right up to it
David has Georgetown pint glasses for the give away
Gift certificates, book about running injuries as well for the give away
Deb and Dave have items for David for the race
4. Marathon Series
42 people turned out, course record set
2 race directors for next time
David has fliers for the next upcoming
Need to distribute fliers and application better to local running stores, Endurance House, over to Highlands
David will send out email with sign up to stores, etc tonight
David will get Tim’s info for Mike L.
Stephanie will work towards more volunteers for a water stop
5. Volunteer of the Month August
Pam, Larry, Bruce all helped cooking
Two new volunteers at the aid station taking pictures
Jewel who helped at the end of the shute
Or Larry from the MTS
Larry!
Gift cards in cash box
6. End of the Series Gift and Trophy Series
Photo frame or pilsner glass?
Most votes for pilsner
Volunteer Gifts
Shirts, jackets? Sierra Trading Post, might have issues with sizes
Could we get running store prices for the jacket?
Dave will ask Amanda with BRC to get their price, super lightweight running jacket
Deb will check emails from Stephanie for samples/examples
Race director awards
Gym bags, two compartments?
Dave will check with new volunteer list to try and get one person to spearhead
7. Volunteer Email
Dave shared the list of volunteers willing to become more involved, incredible response!
Bottles? Dave is meeting with Lisa next week
Email Jimmy to see if he would be willing to help with MTS
Stephanie chatting with David about September Trophy Series
Volunteers, ie Rob, Harleigh, etc running the 5k and working the water stop
Dave would like to really take a look at the board, be a bit more official and hold elections this year
People haven’t showed up, need to assign positions
Need to take a look at the constitution and by laws
December annual meeting at the Cunninghams
Dave will send update email with all of the new people with new jobs
Dave will be meeting with each of them to give direction
Marketing, communication, Facebook, newsletter, website
8. Water Stop at Denver Half Marathon
Need volunteers, can sign up on marathon site
Dave will be managing
Banners, PA, other options to really make the aid station awesome
9. Track
Wednesday, September 3 at North High School
Need to communicate with participants that its not at Sloans Lake
10. Anything Else
Dave will talk to Casey about awards
Dave will talk to Jimmy about race directing for MTS
Mike, Marie, Scott will come early for set up on Saturday