28Oct RMRR Board Meeting
attendees: Dave C, Lisa, Scott, Leslie T, Cassi, David R, Greg, Michael, David K, Leslie M
Race Committee Updates
October Race Recap
Positives
Mostly Dirt
Attendance
Opportunities
Start Time
Email Directions
Course Marking
Port-A-Potty
Turnaround was for all, not just some. Needed a cone to make it more clear.
Port-A-Potty was late – showed up when we were leaving – 11am. Was not even taken off the truck. Need a refund.
Leslie will work with Janet to get the refund.
Discussion around a 9am start, no consensus or action.
November Race
RD’s: Ric, Jeff Olson, Michael H.
Van is ready, Ric will set the course
Need volunteers because of the crossing guard requirement. Rite of Passage – not sure they can help.
Quarterly Update
Scoring Updates
October Results – Any issues?
Scoring Committee – Who is comprising this role? Is David still involved in the committee.
Goal is for Adam to have programs to run the scoring. Currently requires his macro string, want to make it easier.
Goal = 2020 beginning.
Does Adam know about the Resolute Runner calculations? Scott work with Adam on this.
David isn’t so involved anymore.
Volunteer Updates
November Race
VOM = Eric Greene for his work running the race
Dave talk to Cassi about Google Docs
Existing Business
Year End Awards Progress
Hoodies – Ang/Lisa
Decided – mens 21700, Ash
Socks – Deb
want to put faces on the socks. Need to get these soon. Need to send a message to our top 25 people right now.
Cups – David
ordering tomorrow – 24 of blue for volunteers, then others marble. Will have single color logo. Big!
Anniversary T-Shirts
How many still left? All are accounted for and paid for. Lisa has the box and will help distribute at the race.
Can we email those who have not yet paid?
Dave will email people who have not paid
Website – Dave
Google Conversion – no progress.
New Board Member
Leslie T. role – MarketingLisa will cover marketing, separate from Social Media. This would cover the majority of what Lisa has been doing for us already. Ads for Colorado Runner, Logo work for merch, posters, etc.
New Business
Update Dec RDs on web – ok Ang and Lisa
Post 2020 Calendar on web – ok
Michael will mail, and I will post.
Running in the USA Calendar – Dave update Travis when 2020 calendar is up.
Port-A-Potty Vendor – who can do this?
- Find new vendor
Everyone look at what portapotties they see, report back
Leslie can ask Lonnie, too.
Year End Banquet
Date/Location – last weekend of Jan – 26th
did we like Wrigley’s from last year?
need to talk to them about food and how to handle extra – make sure
Dave call them and talk about extra food, get the date set.Picked up shirt. Needs to pay
Volunteer Offer
Justin Bennett: Greg received contact from this member looking to help us with web/scoring. Greg can you share.
Messaged our Facebook page, and we need to point him to Scott for scoring. Greg will pass the name on or have him contact Scott.
Ft Collins Timing – Leslie T.
met with Brad, and connected him with Adam. They’re talking.
Fairly new, FT Collins got it because of handicapped start. roughly 2-300 people per race, and they were having finish problems.
Ft Collins Road Runners – $10 per chip deposit, around $4k for the system in pieces. They did their own dev work, and it took a lot. Would take a lot of work to build the system and do all the SW work.
Leslie – finances and taxes
our reports are filed with the state – yay!
Income is up – membership up, and were at breakeven
Numbers – down about 10% for both memberships and participation. Looking for ways to improve this.
Idea – add runs to Meetup. Leslie will drive $$ piece, Greg will do the work.
Mail Chimp – Cassi and Leslie T access – resolved with new password.