Posted on by Deb

March 2019 RMRR Board mtg minutes

Minutes:

Attendees:  Leslie Mitchell, David Rothenburger, Scott Newman, Lisa Wilson, Ang Hamel, Travis Mark, Deb Cunningham, Greg Asplund, Dave Cunningham, Cassi Satizan, Rick Edrich, Michael Abbott.

Cassi – please give each person 2.5 hrs of volunteer time.

Updates:

  1. Race Committee
    1. Feb Race Recap
      1. Positives – course was good.  Race Committee will revisit the course to see if out & back is possible.
      1. Opportunities – lack of volunteers.   Continuing problem.
      1. Lessons Learned
      1. Board member injured at the Feb race by the van rolling into him.  Form from the liability insurance company needs to be filled out by an eyewitness. 
        1. Insurance will cover this because the driver wasn’t specifically excluded.
        1. Travis talked with board member
        1. Leslie will talk with automotive insurance agent.  Lisa sent Leslie Michael’s contact information.
        1. Deb C send Leslie contact info for liability insurance.
        1. Leslie has the list of who is authorized to drive the van.  Attached to the end of the minutes.
    1. March Race
      1. Course
      1. RDs:  Lisa & Chin
      1. Vols – In better shape, but need more than two vols at finish line.  Contingency plan for finish.  If we have too few vols the day before, need someone to run at 0:00.
      1. Ang – board members should be able to do the finish line jobs so they can train others.
      1. Gear Swap – postponed because of poor predicted weather.
      1. Potential for 0:00 start for all given conditions are going to be poor – snow & single digit temps.  Decide on race morning.
      1. Need to update FB and email posts for possible 0:00 start – Greg.
      1. Dave C – We have updated forms for the increase in dues.  Also have more 5k tags.
    1. List of RDs for 2019 – David R
      1. 2 RDs/race – Missing someone for MTS in August 24 & September first race.
        1. David R agrees that MTS is a good opportunity for a RD to train.
        1. March 24th MTS is the 20 mile RRCA Colorado State Championship.  We get age group medals from RRCA.   This race is 3 weeks before Boston.  Greg will promote.
      1. April Race – Deb & Dave will direct this one.  Need a RD for December.
    1. RD Responsibilities – Michael H
      1. List is just about finished.
      1. Quarterly report on permits, courses,
    1. October Race Course – Rick E
      1. Haven’t been happy with Carpenter Park course – confusing
      1. Potential course at Aurora Sports Complex.  Can use the Beck rec center and park 40 cars in the lot.  Rental is $300, but we think it includes bathrooms.  $300 is reasonable compared to other venues.
      1. Scott Newman potential race director, Travis and Adam previewing the course in the coming weeks in March
    1. Scoring Updates
      1. Programing- Adam continues to build live scoring program Scott, Travis and Dave R have previewed. Plan to pilot at March TS race as secondary to usual scoring system
      1. RunSignUp-Tabled
    1. Volunteer Updates
      1. VOM—Ric Robinette and Ken Applegate
      1. Volunteer Check In—Point volunteers to Cassi on Race Day. For Vol Check in. Travis or I will make a sign and I’ll be available to connect volunteers with their posts (most likely if they are new). If someone is unsure where to go, we’re going to figure out something that is easy to see so anyone can point them towards me. I’ll have my phone to check them in as present!
    1. Financial Report
      1. YTD loss of $1800.  About the same as 2018.
  2. Scoring Updates
    1. Programming
    1. RunSignUp hosting – Dave C
  3. Volunteer Updates
    1. Vom – Cassi
    1. Volunteer Check in – Cassi
  4. Financial Report – Leslie
    1. YTD loss of $1800 – about the same as 2018.

Existing Business

  • Emergency Plan
    • Red Binder
    • Board / RD Contact Info
  • Track
    • Proposal
    • Club voted to use Wheat Ridge HS’s dirt track.  This is free.  Rick will let Wheat Ridge know.  Dave will update the website.  Greg will promote it.
  • Recognition – Travis

New Business

  1. Executive Committee
    1. Nominations & Vote
    1. Rick Edrich will be on the executive committee in addition to Leslie/Treasurer, Deb/Secretary, Travis/President, Ang/VP.
  2. Potential partnerships:
    1. Board is in favor of exploring what each of these could look like.  For example, could include staffing the water stop at our race.
    1. Roost Relationship – Michael B
      1. Stapleton Roost is interested in a mutually beneficial relationship with us.
    1. Team RWB Discounted Membership – Travis will ask Blanchette who is our member.
      1. Red/White/Blue – veteran’s group. 
    1. Rev Run Partnership – Dave
      1. Interested in exploring a partnership w/ RevRun?  Don’t know what this would look like. 
    1. Snooze Run – Adam Feerst knows Snooze owner. Used to be a club member.  Adam could approach him to see what they have in mind.
  3. Ideas for 60th Anniversary
    1. Shirts/Gear – Lisa will put together some designs & sent out to board.
  4. Volunteer – Alyssa – Cassi.  This is a potential volunteer who is not running right now. Reach out one more time
  5. StretchLab
    1. Haven’t opened yet, but would like to talk to us about memberships.
    1. Interest in speaking to club at a race.  Travis will talk to him about coming out to the April race.
    1. $129 / month provides 4×1/2 hr stretches.
  6. Deferred to next meeting:
    1. Long Run
    1. Predict Run
    1. General Club Swag/Merch
    1. Ideas for 60th Anniversary
      1. Party/Celebration

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