Posted on by Deb

June Board Meeting Minutes

The June Board meeting was held at the Southglenn Public Library on 6/1/10 from 7-8pm.

Attendees:  Deb Cunningham, Doug Smith, Kevin Downing, Holly Whelan, Stephanie Struble, Bob Basse, Bonnie Keefe, Leslie Mitchell, Mike Quispe, Eric Greene, Dave Cunningham, David Rothenburger, Adam Lee

Successes & Issues: (5 mins)

  • Scoring transition – Yes, the scores were able to handle the May race. 
  • 114 people at May race.  
  • Email routing from website – fixed.
  • Tax form completed by Leslie.

Logistics (40 mins)

  1. June race: 
    1. Pancakes
      1. Griddle – Deb rented the griddle
      2. Stephanie will get the food.   She’ll take inventory at the office, puchase what’s neded. Food Last year had 150 runners (50th).  Plan for same this year
  2. 3 long chutes if we have enough volunteers.
  3. Kids race – 1/4 mile out at the most.  Doug will set up.
  4. Vols:  Stephanie will follow-up with AIR’s Kelly.
  5. Vol of the month – Brian Bergevin for taking over scoring.  Brian will score the June race, with Brad LaBarry’s help.  After that, he’ll train Adam Lee and Dave Cunningham.
  6. Felix Lopez – 7.25 hrs YTD.   The board agreed to place Felix at the 30 hour mark so he’ll get an end of year volunteer award.  He just sent the scoring handbook.
  7. Equipment – Doug
    1. Sold big clocks to BB.  Clocks are up there.  Doug will follow-up on the need for an invoice for the $150  purchase price.  
  8. PO Box /  Apps / Checks – Deb, Leslie, Doug.  Working out well.
  9. MTS Dave Cunningham, Eric, Doug, Dave Cook
    1. MTS – updated app is printed
    2. Distribution – Kevin printed apps.  Distributed to board members to take to stores.
  10. Treasurer’s Report – Leslie.   Nothing out of the ordinary.  Space Age income continues to decline.  Membership dues income is up.  Rent is higher, but utilities and phone expense is down.
    1. Donation to Heritage athletic program – $100 mailed to Steve Shelton?  Yes.  Donation made.
  12. Race Committee (Bob Basse, Heather Reddy, David Rothenburger, Dave Cook, Mike Quispe)
    1. Stone House – charging $2/head + $25.  Worth $265 to run there?  The committee agreed that the Stone House price is too expensive.  We’ll run there this year and then look for an alternative.  Bob , David and Mike will check out alternatives from Adam Feerst and Ric Robinette.
    2. We also need alternate locations because other venues are likely to raise prices.
    3. Bonnie was contacted by Waterton Canyon.  They’re doing construction in September, so may not be ready for us to run there in October.  Bonnie hopes to hear by the end of the week.

2010 club goal – Runnin’Fun:  (10 mins)

  • Is this working?  Continue?  Yes, continue for the time being.
  • June 8.  Wash Park w/ Tues night group, followed by dinner at Downing St Grill. 20% discount.   Kevin will send eBlast.  Deb add to race day announcements.
  • Goodson on the Highline and ending up at one of the venues at Streets at Southglenn.  Holly will work on for a Tuesday night in July.

Membership (5 mins) – Eric

 Eric needs another small item to mail out to new members.  Tattoos are almost gone.  The board asked Holly to check with her contact, Steven about window decals, magnets, bumper stickers.

Eric asked who to send list of non-renewing members to – send to Deb.

People who do not supply an email address are a fact of life.  We won’t pursue getting one.

  • Marketing and PR    (10 mins) – Kevin, Aurora, Dave C

 Facebook page has 300 followers.  Not as much activity as we’d like, but it’s a good start.

  • Constitution – (15 mins) –  Deb
    • Revise sections for lack of newsletter  – attachment in email
    • Requires public comment period of 30 days before effective.
    • Board agreed with Deb’s proposed changes.  Deb will post on the home page.  Kevin will include in eblast.  We’ll vote at the next board meeting.

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