2008 July RMRR – Board Meeting Agenda
Attendees: Felix Lopez, Kevin Downing, Scott Kukel, Jim Chow, Bob Basse, Deb Cunningham, Ric Robinette, Mike Robbert, Doug Smith, Bonnie Keefe, Karen Voss, Holly Whelan, Mike Quispie, Dave Cunningham
How are we doing on our mission for 2008- scale of 1-10? Average ranking was a ‘6’. The group agreed we are definitely trying. So far, we’re seeing only minimal improvement. The hope is that we’ll start to see the results of our efforts.
Ric Robinette was in Oregon for business – talked to coaches there and in Denver. There appears to be a national drop in the number of high schoolers competing in cross country. Many running clubs are seeing their numbers drop. Our club’s drop is not severe 489 down to 481 members.
We have 20 people at the Tuesday night runs. 7 last Saturday.
Marketing (1 hr)
* 50th anniversary committees
o Events – Doug Smith w/ Mike Quispe, Jim Chow, Scott Kukel, Bonnie Keefe, John/Betsy Lyle, Deb Cunningham.
* No progress yet.
* Doug will convene his team.
o Promotional items – Holly Whelan w/ Stephanie Struble, Leslie Mitchell, Bob Basse, Deb Cunningham
* Tattoos – The board agreed on a 7-5 vote to use the new logo. We can get 1000 temporary tattoos for $125.
* Budget? We did not agree to order any smaller items yet. Holly recommends we order a variety of items to use for the raffle. Discuss items at next meeting. The board liked the idea of a small, inexpensive item to give to anyone attending an RMRR event in 2009. Want to have new logo merchandise for January 2009.
* Singlets – out of old design for men. Have people who earned from last year.
Board agreed that the old style did not wear well. Women’s version not comfortable. Agreed to raffle remaining old singlets at upcoming events.
* We’ll order new shirts (short sleeve). Board did not like singlet.
* New logo.
* Karen will bring catalog to next mtg so board can select design.
* Deb will bring sierra trading post catalog also.
* Should we change rules to get them? Board agreed to keep rules the same. 5 inside/5 outside races within a 12 mo time period.
o Marketing – Kevin Downing w/ Karen Voss, Ric Robinette, Michelle Evans, Dave Cunningham, Deb Cunningham
* Website redesign status. Kevin/Jim
* Moving forward with change to new website.
* Jim Chow, Kevin Downing, Kristen Healy, Dave Cunningham working on.
* Will host on two servers in short run. Cost estimate at next board meeting for board approval.
* Marketing ideas – didn’t discuss. Will work on website first. Goal = Sept 1 launch of new site.
* Participation – didn’t discuss. Need to define events first.
* We’ve missed you letter finished & ready to send – Felix to get list from membership excel sheets to send to those who are 3 or more months expired. Felix work with Doug to send first batch.
* MTS – Denver Marathon co sponsor – Stephanie on vacation – no update.
* MTS – Bolder Boulder Training program participation – Doug or Deb on joint marketing. Doug spoke to Ewan North. He now wants a separate race date. That won’t work for the club & isn’t what Deb & he discussed. Deb call Ewan.
* Apps – Doug said Runner’s Roost was out. He’s restocked.
* Bowflags @ races. Felix agreed to take the flag out to a race. No specific race chosen.
Community (30 mins)
* Fill in your web profile. 8 you have filled this out as of 6/27. A few more filled out.
* Outreach to DTC regarding 50th anniversary + History write-up for website – no response from DTC. Ric to do bullet point summary for event to post on website.
* RMRR teams rules are fina- Bob Basse has no inquiries so far. Bob will write up a blurb for the website.
* Post race active stretching – Karen to continue
Logistics (15 mins)
1. Scoring – Training for Felix – he’s trained on scoring except for adjustments on race day. Regarding IPICO timers, Jim Chow will send the info he has to Felix. The feeling is the system is too expensive for us.
2. Database – Access & MS Office. Doug has asked Lee to order the software. Should arrive on 7/7. We may not have new names in database prior to next TS.
3. July TS – Doug
a. Vols – uncertain of count.
b. Pancakes – Dave to cook
c. Kids race 0.5 mi – promote via an eblast to members
4. July MTS – Holly
a. Vols – Deb or Ric will help Holly set up.
b. Website/front page needs to have date of 1st race on it.
5. Vol of the month -. No one chosen.
6. Chatfield TS – Saturday 9/13 is confirmed.
7. Confirm no change to Big Dry Creek – confirmed…no change
8. Pop-up tent $100? – no
9. Authorized van drivers – Holly to get info to Leslie
10. Succession Planning – who else on board – your replacement?
a. Eric Greene after June Tri. Asked him to write up article on event.
11. RD for August 1 Friday night race. Deb Cunningham will do.