January 4 2016 Board Meeting

January 4     Ken, Scott, David, Deb, Dave C, Lisa, Stephanie, Rick E new board member yay!!!

Jan Race

Dec Race

went well, nice again to have coffee and hot chocolate

volunteer of the month – Ken!!

need more volunteer certificates – Dave will buy these from RR.  6 RR $24, 6 Amazon $25

Next race – 14Feb (later because SSuburban has a race on 7Feb)

Ken and Michael Blanchette

Dave – send Pancho information to Ken

Stephanie ordered handwarmers for volunteers

MTS – move race to March 26 Saturday

Janet working on permits.  Bonnie ready, waiting for Ashley’s name.  Dave send Ashley’s name to Bonnie.

Treasurers Report – Leslie

These are Leslie’s notes, but we did not discuss next steps.

Income:  As we have been discussing for most of the year, the club’s income
is down.  Compared to last year, revenues are down by $3,500.  This is due
to a decrease in paid club Membership ($2,470) and Race Income ($1,400).
Race Income is down in all categories (Fall MTS $785, Spring MTS $450,
Trophy Series $170).Expenses:  Compared to last year, Expenses appear to have increased by
$4,000.  However, there’s more to the story.  Expenses for 12/28/14 don’t
include the RRCA payment which was made on 12/30 ($1,400) and 2015 doesn’t
include rent which will be debited out today ($500).  The true year end
report will show that last year we profited by about $1,200 and this year we
lost about $5,500.A few things to note on the 2015 expenses:  We deliberately chose to spend
about $1,400 on water bottles.  Also, Race Expenses have gone up
dramatically.  This is due to Permits and Port A Potties costling a lot
more.  Our Volunteer Awards Expenses was low in 2014 and in 2014.

So, what does all of this mean?  Membership and MTS income is down
significantly.  After the above adjustments, YTD income in 2014 was $1,200
and was a loss of $5,500 in 2015.  Adjusting for discretionary expenses
(water bottles, volunteer awards) the loss in 2015 is about $2,800, a $4,000
“swing” year over year.

Volunteer of the year – nominations

Leslie Mitchell

Lisa Wilson

Ed Gussie

Olga

Ric

Ken will gather names and votes, get the trophy updated

Dave C buy gift certs for president and VOY.  Do this at RR when I talk to Barb about ideas.

Marketing

Lisa doing more Facebook posts.

also need to push Facebook interest in our emails…but no one doing emails since Maria left!

Banquet – Jan 31

Lisa will post photos and invites for the event

reservation is done

dinner at 630, come at 545-600

dinner = garlicky chicken or ravioli; baked potato, salad.  Cakes from Costco – we will provide.

Gifts – Steph has hats, getting mugs, adding Einsteins gift cards

Deb – awards all done

Membership – Dave C needs to update the new database process, and he and scott will work on this issue together as well as

Secretary – Dave will continue this for now.  Great to have a new board member do this.

VP – Dave will hold the role for now.

Quartermaster – open

Scoring – Dave working with Scott and Kristin

permits – Janet, Bonnie.  Rick will connect with them and write up the process.  Have Ashley connect with Rick if she’s still interested.

Asst treasurer to learn what Leslie does – open

Webmaster – open

Sponsors – Rick E.  Dave C connect with Rick to talk with RR.

Volunteers – Steph and Ken will keep this role.

Dave C. send email to potential board members we identified in last meeting.

Next meeting Monday Feb 1  6:30pm