Posted on by Deb

February 2010 Board Meeting Minutes

Present:  Jeff Olson, Deb, Scott K, Dave R, Dave Cook, Mike Quispe, Holly, Karen, Lisa, Aurora, Felix, Eric.  Mtg held at Deb/Dave Cunningham’s house.

Absent: Stephanie Struble, Doug Smith, Bonnie Keefe, Leslie Mitchell.

 Successes & Issues: (5 mins)

  • Banquet
    • Good speakers – nice way to get started
    • Name tags
    • Start setup earlier – about 1 hour
    • PA system good

 2010 club goal:  (10 mins)

  • Increased involvement in other club activities (non MTS and non TS) – Holly Whelan
  • Brainstorming
    • Holly would like to see lots of fun things, open to everyone, no pressure to attend, etc.
      • Trivia night
      • Mini golf
      • bowling
      • Rugby or other sports event
      • Activities after a run
      • Murder mystery
      • Seasonal activities – cross country, snowshoeing, ice skating
      • Christmas party
  • Limit to our club or other running groups
  • Get headcount earlier?
  • Activities beget more activities
  • Dave will help Holly find people to do this.
  • Objective:  get people engaged and excited in different ways than trophy races
  • Try a trivia night, Holly to find a bar.

 Marketing and PR    (30 mins) – Dave

  • PR Plan – Aurora
  • Website – not lots of progress yet; Alex struggling with HTML/WordPress mix.  New woman volunteer may help – Dave to call her this week.
  • Aurora – lots of articles she’s working on
    • Pictures – Aurora may want some help.
    • Qi Fitness:  gym in town, (best gym per 5280); downtown and Colfax/St Paul..  They offered their gym space for events, do a connected thing with them.  Holly and Aurora will connect.
  1. They are also hoping for leadership from us for their BB program.  Aurora will talk to program leader to see what she would want.
  2. Invited us to their Mothers Day 5k (discount).  Same weekend as Ft Collins.
  •  Facebook – Kevin & Aurora.  Dave working on this.  Need to determine how to make sure people get updates, help people use Facebook – make sure people know how to get email update.

Races added to Active (David R), Other (Kevin)  Someone at the last board meeting (I forget who) volunteered to get the races up on Active.com, but I can’t find them there. Canyou check to see if I’m missing something? I’ve got the lists to Competitor (RM Sports), Colorado Runner, Denver Post, racing underground (had to correct what was incorrect there) and Racing Colorado.
Dave R will post all of these on Active…but he can’t make the Active registration part work – that needs Doug.

Dave C take this on as part of Marketing effort and get it lined up by end of February.  Talk to Doug, understand process.

–       Make sure people know what to do with Facebook – send out to everyone

  • New item – Joe Arrazola in Colorado running hall of fame?  (Needs to submit app)
    • Ric filling this out, Dave will review

 Membership  (15 mins) 

  • Automate update of membership email distribution list – Eric & Doug
    How about posting a list at each race?  Felix will bring three copies, 2 for registration, 1 for the bulletin board.
  • Program to contact new members & renewing members – Bob/Micol
  • Tristan’s membership, Mike Quispe’s membership resolved.
  • Aurora will check out PayPal to see if we could use it for membership and auto-renewal.
  • AIR for 2010 – Karen
    • Proposal – they run for free at MTS & TS in exchange for providing some volunteers. 
    • Nick decides who gets memberships.   We find out who is a member, when?
    • Rescue Runner item = MTS discounted entry?
    • Want 2 non-running vols/race from AIR
      Kind of a tough year so far for the team.  Not as many people, Nick trying to figure how many are committed.
      Karen will talk to Nick, see if he’s able to commit to members.
    • Dom – give him a membership?  We agreed yes.  Karen talk to Nick.
    • Dave will post AIR run schedules on Facebook and (eventually) add to website so members can join in. 

Logistics (20 mins)

  1. New office location/parking – Heather absent.  No news.  Dave says we could find a garage for $100/month.  Dave looking around; we agreed that we could just use a garage with electricity/maybe water; if there is enough storage,that would be better than what we have.
  2. Scoring – Felix
    Going fairly well; some issues with people saying they are members at the race, but no existing membership (delayed check, lying, lots of other reasons.
    Have Doug update Active so that it tells people to print out their receipt if within 1 week of the race, bring with them.
  3. February race:  Platte River Bar & Grill
    in good shape.
  4. Vol – one more jacket – costs $37.50+ shipping. Vs $33.30.
    no- need to stick with what we have
  5. Race Committee (Bob Basse, Heather Reddy, David Rothenburger, Dave Cook, Mike Quispe)
    1. TS:  September Race – 88th and Colorado.  Platte River Trailhead Park.  Add to website.
    2. MTS Dave Cunningham, Eric, Doug, Dave Cook
    3. Treasurer’s Report – Leslie. Any more expenses from 2010?  Closing books.
      think we’re done except for banquet costs.
    4. Van
      1. Parking issues @ Hops
      2. Carburetor & tire – Ric
      3. White paint job from Maaco afterget van back from Ric– Dave Cook

Mike Vanoni:  wants to try his timing system at our March race.  We said sure.

Peter and Karen want to video tape people at the Feb race.  We said sure.

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