Posted on by Deb

December 2018 Board Mtg 12/17/18

  1. Attendees:  
    1. 2.25 hrs of time:  Deb Cunningham, Travis Mark, Dave Cunningham, David Kahn, Ang Hamel, Lisa Wilson, Greg, David Rothenburger, Greg Asplund
    1. .75hrs: Michael Hopkins
    1. 1.75 hrs  Cassi Satizan
    1. .5 hrs.  Leslie Mitchell, Adam Feerst
  2. Approval of December meeting minutes – No objections to prior minutes.  Approved.
  3. Race Committee Updates (Committee = David R, Rick Edrich, Michael Hopkins)
    1. January Race
      1. Course Realignment – Start at Trailhead Park & go west on clear creek path south west of Twin Lakes.  This is race committee’s recommendation.  Approve.
      1. RDs:  Ric Robinette, Jeff Olson, Michael Hopkins.  Michael will be out of town.
      1. Vols – 3 so far.
      1. Portapotty has been ordered ?
    1. List of RDs for 2019
      1. David does not have the list for 2019 yet.  First few are set up.  David will get the full list for the year by the next meeting.
      1. Quarterly Updates:  Travis would like to work a quarter in advance to have RDs identified, permits in place, confirm that the course is not under construction. There will be last minute changes, but let’s plan for what we can.  Michael Hopkins volunteered to take this on.
      1. Invite RDs to board meeting.  Travis will invite them.
      1. RD Responsibilities List – Race Committee will update.
    1. October Course Options  (Race Committee bring back a recommendation in March)
      1. Ralston Creek – Adam – Proposal to use the 3W course from Apex. 1/3 of a mile in Beech street road crossing.  Course is out/back.  Requires a lot of course marking.  There are also places where runners can cut the course.  Long Lake start would avoid the road crossing.  Travis talked to Arvada about using this course.  No fee to apply, but we can’t find out if our date is available until we apply.  3W uses Apex’s bathrooms and has a volunteer who is not a cop at Beech street.
      1. 8 miler from wheat ridge rec center – Kipling start & run west.  Clear Creek has lots of bikers.  David expressed a concern that the course curves that limit sight distance.
      1. Cherry creek path from Arapahoe road.  This is closer to town than Cottonwood Park.  4 miles out & back.
      1. Waterton Canyon – Rick Edrich’s email update:  Good news I think. I got an encouraging response form Ben Mezger, the Canyon Ranger. My inquiry to the contact Deb had provided was forwarded to him, he responded immediately, and is willing to take a request up with his management staff for a Sunday morning event in what amounts to their “shoulder season”.  That is real progress compared to the absolute NO we have been hearing for all weekend events. The summer and fall are out because of the visitor volume and the Bighorn Sheep rutt season.  We could possibly do a January 10k in the canyon in 2020. Although we have a fairly reliable venue for January, I think that Waterton would be a real treat for our members and is worth pursuing.   Travis will contact Rick to proceeds with Waterton.
  4. Scoring Updates
    1. Programming Update – Adam committed to writing code in excel to do race day scoring & ready the file for the web.  The key point is getting the times out of the timers.  Adam will have this done by the end of the month.  Needs David Rothenburger to get the times into excel.
    1. Dec/Year End issues – Dave Cunningham: The year end scoring has taken 3 weeks, which is too long.  For RMRR to buy a chip timing system, we need the club to grow.  Until that happens, doesn’t make sense to purchase a chip system.  Need to get the race day part working.
    1. RunSignUp hosting results  – Dave C have an update for the Feb board meeting.
  5. Banquet  . 
    1. Food – Mexican – Dave.  Mexican is approved.  Dave Cunningham will check on the beans & rice – if no lard and no chicken broth in the beans, that would work. 
    1. FB Event – Greg.  Cost is probably $10, but Dave C needs to check.  Sun, Jan 27th.  6pm. Wrigleys in Golden.  Greg will put a save the date post out to FB.
    1. We can bring our own desert in.
    1. Also need to identify RSVP date.
  6. Awards Order Status – Deb. 
    1. Buff alternatives.  These were $30.  Lisa will ask if Brand Evo has a buff alternative.
  7. Financial Report – Leslie
    1. Club has $19,000. 
    1. YTD loss is $2100.   We don’t have coaching income and paid more for the track.  Space age volunteer memberships are down.
  8. Dues Increase Proposal
    1. Include processing fee in total price.  Today, pay $35+ pay the fee to runsignup.  Proposal is to raise the fee to $45 and include the runsignup fee in the cost.  Raise family to $55. Leave student and volunteer membership costs unchanged.   Dues increase was approved.  Will go into effect on 2/1/19.   People can renew ahead of 2/1 even if they’re not up to lock in the lower price.
    1. Monthly subscription not available through RunSignUp.  Monthly subscription does not work. 
  9. Volunteer Hours – Dave / Cassi
    1. Final Hours for 2018 – tonight’s meeting counts towards 2018 hrs.  Deb send hours to Dave C.
    1. Cutoffs for 2018 rewards:
      1. Banquet = 12 hrs+
      1. Vol awards. Sunglasses 21+
      1. Membership 50+
    1. Vol of the Month – Janet Fairs
    1. Vol of the Year
      1. Nominees: 
        1. David Rothenburger was involved in nearly every race.
        1. Sharyl, Rosalie, Tom, Ed for their service at every race.
        1. Olga Hnizdil for volunteering at many races
        1. Rick Edrich for summer suds, permits, race committee
        1. Janet Fairs for permits
        1. Lisa Wilson has recused herself from consideration.
        1. Lisa will organize the vote & compile the results.
  10. Mini-Series
    1. Idea is to have a shorter series. 
      1. Summer is the June, July & Aug.  The long series is Sept, Oct & Nov.  These are geared more to our existing members.
      1. Idea is to increase participation
      1. Give people who may not have the ability to do all of the races.
      1. 5k series Goal is to make the 5k more a part of what we do. 
    1. Board would like to try one of these ideas – 5k.
      1. Have to be a member
      1. Get raffle tickets based on participation.
      1. David Kahn will write up a draft of the rules
  11. Emergency Plan – Dave C will ask Ray Sibley to draft up a plan for us.  The board agrees that we should have a plan.  We’ll have a plan for the Feb board mtg.   Leslie Mitchell will look at Girls on The Run website to see if they have a plan.
  12. The following items were deferred to the Feb Board meeting.
    1. Ideas for 60th Anniversary
      1. Shirts/gear
      1. Party/Celebration
    1. Feb race is on Saturday, 2/9
      1. Actively post & announce at Jan race and banquet
    1. New Business
      1. StretchLab
    1. Next meeting January 21st
      1. Create Banquet Agenda & Responsibilities
      1. Race Committee to Cover Feb, Mar, Apr Races
      1. Survey

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