Meeting: Rocky Mountain Road Runners Board Meeting
Date & Time: Monday, September 29, 2014; 6:30pm
Location: BRC in Cherry Creek
Secretary: Anne Gross
In Attendance: Dave Cunningham
Deb Cunningham
Michael & Maria Lepage
David Rothenburger
Stephanie Struble
Lisa Wilson
Eric Greene
Bob Basse
1. Treasurer’s Report (copied from last meeting)
Email from Leslie Mitchell: “Hi everyone – once again, I am out of town and will miss the board meeting. I’ve attached the current financials. Of note:
Our income is down substantially from YTD 2013. Membership revenue is down by $1,700, primarily in the amount of dues paid by check. Does anyone have any checks that members have given them for renewal?
Trophy Series revenue is down as well. This is a bit of a catch-all account. Anytime there is excess cash in the cash box, it gets deposited to this account (I don’t know where else to put it). So this account tends to have big swings in it, but usually by this time in the year it has evened out. Is there excess cash in the cash box?
Expenses are in line with last year. As a reminder, we had a big purchase of Trophy Series award ribbons last year. If you take that expense out (roughly $1,000) our expenses are in line.
So overall, I am concerned about membership revenue. I went to the post office last week and collected checks from Dave Cunningham, so I think everything has been deposited that I am aware of.
Let me know if you have any questions. I am available by email, phone, or text.”
2. Trophy Race September
Needed to reroute – turned out well
Attendance lower than normal
3. Trophy Race October
Race Director: Bob & Eric
Stephanie working on volunteers, sent out email today
Eric has previewed the course; there are 2 porta-potties (not sure if they are unlocked) at Safeway,
Need 2 water stops manned (5k turnaround, 2.5 mile), 1 unmanned (mile 5 turnaround)
Stephanie will get in touch with Eric about volunteers
Bob has permits for Parker
We are on the Cottonwood HOA calendar of events!
Eric will pick up food ($100) and mark the course on Friday
4. Marathon Series
55 people on Sunday
Briefcase was missing, general organization issues with bins, pens, etc.
But we had everything we needed
MTS in general was smaller this year than normal
Was big when it was at the Goodson Rec Center and when we had Fast Forward attend
Also big when we partnered with the Colfax Marathon
Do we want to do anything to up the attendance?
-can we do one without concrete? ie one near Dick’s Sporting Goods, Arsenal or Dekoevend
-potentially a trail route? ie Bear Creek Lake Park
-posters up in stores?
-link it to existing marathons
**Deb will ask Bonnie about permitting for Dekoevend and/or other dirt options
**Rick checking out things at Rocky Mountain Arsenal
5. Volunteer of the Month September
Rob Sanchez & Harley
Scott Hogg was on top of it, always willing to help out
Olga
Cheryl Riley
Vote 4 for Scott, 1 for Cheryl
6. November Race – Rocky Mountain Arsenal
Issues with closing off areas in the arsenal because of the triathlon
Rick is checking on all of this
7. Water Stop at Denver Half Marathon
Only 8 volunteers signed up at this time
Need people showing up at 6, on until 11:00am or so
Dave needs to go out and check to see if there is power
8. Membership
Applications in all stores
If you’re in a store, check to see if you can find them
Can we make sure we are on the blackboards or events calendars of stores
9. End of the Series Gift and Trophy Series
Beer glasses coming in
Volunteer Gifts
Dave checking on these, 30 jackets – should know more in the next couple of days
Race director
Duffle bags
10. Marketing, Website, etc.
Lisa is now in charge of marketing
Dave, Lisa and Pete had a meeting to hand off previous marketing
Ideas for getting registration up in January
New website updates happening in the next couple of weeks
Add member profiles
Course records information of the upcoming race
Pull out some good information for the news ticker tape
If you have other ideas for things on the website, please email Dave
Lisa will be working on the Facebook presence
9. Track
Will talk at the next practice about whether it would be at 6:00 or 6:15
Only 4 more left, then shifts to David’s Long Runs at
River Point Shopping Center
6:00pm starting after track
Are we going to try and support slower runners?
Put it on Meetup?
Would need someone else involved if we want to have it more available for slower runners
Other weekly options?
Encourage members to post on Facebook what runs they are doing personally to grow a community sense
11. Race Schedule
Joining Trailhead Park Sept race with MTS Sun training run?
October is on Saturday because of Race for the Cure, we could probably move it to Sunday
**Proposed by Stephanie, seconded and passed to move Oct race from Sat to Sun
Sat Apr 25, last MTS, keeping it on Saturday? Cherry Creek Sneak conflicts
Rocky Mountain Road Runners Marathon?????
12. Anything Else?
Run the Rocks person coming, Carolina
Kids coming because their cross country team can’t race!