Posted on by Dave Cunningham

Board Minutes – 1 August 2016

RMRR Board Meeting

August 1, 2016

Present:  Dave Cunningham, Deb Cunningham, Lisa Wilson, Jim Mair, Rick Edrich, Dave Rothenberger, Stephanie Struble

 

  1. Treasury Report- No report
  2. July Trophy Series- there was a logjam at the finish line. It appeared that large groups of runners arrived at same time causing the jam.  With 105-runners the chutes were full.  Dave C.- “Were there volunteers urging runners to keep moving?”  Jim M.- “There was when I went thru, both at the entry point and half way thru urging runners to remove their tags and keep moving.” There were problems with timing also.  This may have been related to the logjam of runners but it was 3-weeks before times got published.  Pictures?  Nobody took pictures due to a faulty camera.  Dave C. suggested that the club buy a modern camera.  Lisa W. thought a Wi-Fi compatible option would help with uploading pic’s straight to Face Book.  No pictures go on the website anymore, everything goes on Face Book.  Dave C. made a motion to have the club purchase a camera with a $200 cap.  The motion passed unanimously.  Lisa W. will look at some camera options.  Stephanie S. asked Dave R. to submit the volunteer hours for the race, which did not get submitted.
  3. August Trophy Series- Dave R. checked the course yesterday. The course will start and end near the big shelter, which is across the wooden footbridge near the Goodson Rec Center.  Stephanie will send out another club email ref: volunteers and will clarify the start location.  Rick E. asked if the necessary  public notification signs advising of the upcoming race had been set up, which is usually required one week ahead of the race.  Dave C. said the signs had not been posted and had not been created yet.  Somebody will get them up ASAP, which is better late than never.
  4. Marathon Training Series- the dates are firm for the series. The race directors for September 11 will be Jim Mair and Lisa Wilson.   Dave R. will provide some guidance for the two new race directors prior to the race.
  5. Volunteer of the Month- Stephanie read a list of the volunteers. Dave R. suggested Link Lubken.  2nd by Lisa W.
  6. Marketing- there were no photos from last months race. There was more discussion about the purchase of a camera.  Deb C. questioned who would upload the pics and would they have the necessary software to upload the pics. There will be advertisement about the RMRR in the Fall issue of Colorado Runner.
  7. New Board Members- Dave C. announced that he will be stepping down from the board at the end of this year. Dave believes other members need to step up and take over for some of the board members that have been volunteering for years.  Lisa W. suggested identifying potential candidates early, like next month, so that we are not scrambling at the end of the year.  It would be good to get the new replacement in place early and get him/her trained up so there is a smooth transition.  Lisa recognized that the board is getting smaller and it may be a good idea to blend some of the responsibilities of the board in order to attract new members.  Lisa asked if we are asking too much of the board members.  Dave C. suggested eliminating the ‘Running Stores’ position, which was a liaison between the club and Denver area running stores.  The position was a good idea when introduced but now the running stores host their own events which often conflict with RMRR activities.  Stephanie- “Does it have to be a board position or can it be a volunteer?” Dave C. “I move that the position not be a board position and roll it under the marketing position.”  Stephanie 2nd the motion; majority of board in agreement.

It was decided that Dave C. will make an announcement at Friday’s BBQ that the club is looking for new board members.  Current board members will circulate thru the crowd with a sign up sheet (created by Dave C.) making personal contact with club members and seeking their interest in a board position.

  1. October Race- Dave R. will talk with Rick about the race after the meeting, so the subject was tabled for now. Dave C. asked if there had been discussion at last months meeting about a trail race at White Ranch.  There was discussion last month, but the idea did not move forward because RMRR is a road running club and there were concerns about footing on the trails.
  2. Year End Gift Ideas- Stephanie sent the board an email inquiring about giving a stadium seat as a gift. The seats would have the RMRR logo embroidered on it. Dave R. saw them at ‘Dicks Sporting Goods’ for $10 plus it had an umbrella.  The board seemed generally in favor of the idea.  Stephanie will research stores that sell chairs, including REI.  There was also discussion about beer growlers and wine with the RMRR logo.  We should look into whether the growlers can be etched with the logo.  Jim M. will research local breweries that might be able to work with us.
  3. Wednesday Night Track- there have been 15-20 track runners showing up consistently. Nothing new to report.
  4. Denver Rock & Roll RMRR Water Station- do we want to do this event as a club? Dave C. does not believe we should be involved in the R&R race and that we should throw our support behind something local events like the Colfax Marathon.  Stephanie agreed and added that there are plenty of local half-marathons we could support.  Dave C. made a motion that we support the Colfax Marathon.  Dave R. asked if there will be enough volunteers to do this do to the number of club runners that will be participating.  There are plenty of volunteers that do not run, so its not an issue.  Lisa W. 2nd the motion and all members were in favor.
  5. Next Board Meeting- Tuesday September 6.

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