August 2008 Board Minutes

August, 2008 RMRR – Board Meeting Minutes

Attendees:  Ric Robinette, Scott Kukel, Doug Smith, Bob Basse, Karen Voss, Deb Cunningham, Kevin Downing, Bonnie Keefe

 Absent:  Holly Whelan, Ric Robinette, Leslie Mitchell

 Race turnouts:

  • 89 at July TS 2007, 91 at July TS 2008
  • August TS – 79 people 2007
  • MTS – 52 people

      Marketing (1 hr)

  • 50th anniversary committees
    • Front Range Walker issue is resolved. Bob Carlson doesn’t object, just puzzled. DTC still up in the air.
    • Events – Doug Smith w/ Mike Quispe, Jim Chow, Scott Kukel, Bonnie Keefe, John/Betsy Lyle, Deb Cunningham.

§        Track relay – meeting to be scheduled with committee.

§        TS Race:  Move August Friday night race to Saturday?  July pancake breakfast?

§        Points for participating in TS, Tues/Sat, Track, MTS?

o       Promotional items – Holly Whelan w/ Stephanie Struble, Leslie Mitchell, Bob Basse, Deb Cunningham

§        Tattoos @ MTS

§        Other give-aways – small item, raffle prize

§        Larger items for vols, RDs, and to sell

§        Short sleeve t-shirt selection – Karen, Deb

§        License plates, key chains, clocks, luggage tags

§        Deb will add links to forum on website for everyone to view.

o       Marketing – Kevin Downing w/ Karen Voss, Ric Robinette, Michelle Evans, Dave Cunningham, Deb Cunningham

§        Website

  • Redesign – status? Kevin/Jim
  • Hosting fees w/ new ISP? We have 2 yrs. with this ISP

§        Marketing ideas

  • Article by John Meier?
  • Rocky Mtn Sports article – needs date asap

§        Participation:

  • Outreach to past members, past presidents?
  • Local celebrities: Frank Shorter, Ed Sardella, Ellen Hart?
  • General
    • Apps at stores – yes
    • We’ve missed you letter sent? – Felix
    • MTS – Denver Marathon co sponsor + working an aid station at the 10/19 race – Stephanie.
    • MTS – Bolder Boulder Training program participation – Deb follow up w/ Ewan North of BB. He never called back.
    • Bowflags @ races – to take to Georgetown


Community (30 mins)

  • Fill in your web profile.

Lisa Paige’s request to support Kids Running the Nation.  Lisa is asking for $50 donation per club -RMRR will make $50 donation

  • 50th anniversary + History write-up for website – Kevin to re-write for review and post on website at a future date.
  • Website write-up on RMRR teams rules- Bob Basse.
  • Take Bowflag to Georgetown – yes
  • Post race active stretching – skip August

 Logistics (15 mins)

1.      Scoring – Training for Felix + IPICO timers

2.      Need to send in TimeTech machine with blue strap to be fixed…need to have John get estimate 1st…if high price, need to consider buying a new time machine.  

3.      Ric to pick up new battery jump box for power.

4.      The board considered a request to revise the Resolute Runner award, but rejected the request.

5.      Database – Access & MS Office – done, Brad do we have a legal copy of Microsoft office?

6.      Aug TS – Deb

a.      Scoring – Felix

b.      Vols – Stephanie

c.      Potluck cooks?

d.      Kid’s race – Deb has prizes

e.      Thunderridge HS from Highlands Ranch – invited by Jim

7.      Aug 3 MTS – Janet Fairs, Mike Blanchard

a.      Vols

8.      Aug 24 MTS – Doug Smith, Bonnie Keefe

9.      Sept 13 – TS and Linda Olson’s run – need to coordinate van loading between Linda and TS w/ John Bullock/Bob Basse plus 9/14 MTS (no RD yet).

10. Sept 14 MTS – need RD

11. Property tax exemption – need a $ event on all our equipment, if over $2500, need to submit doc.

12. Vol of the month – Holly

13. Authorized van drivers –

14. New Van/used U-Haul?  Donations?

15. Succession Planning – who else on board – Eric Greene 2009



 

 

 

 

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Ideas for Later Meetings:

Focus Groups

1.      Round robin of board – what do you get from club – why here? – Deb

2.      Focus group of young runners?

3.      Focus group of non-members?

4.      Web site survey w/ member/non-member question?

5.      Outreach to counterparts in other clubs.

6.      Constitution – revise sections like sending newsletter.  (Oct/Nov)

7.      Don’t race at Cherry Creek rez – $350 + hassle to deal w/ staff.  Crown Hill – problems over bathroom & litter.


Signature Event:

1.      Pike’s Peak Road Runners have Ascent

2.      NYRR have NYC Marathon

 

Marketing ideas:

1.            Training:

a.      Talk to Doug, Carmen, Bonnie, Mike Robbert about them training for RMRR.  Free training w/ us if club member?

b.      Misc queries from citizens interested in training w/o fund raising or paying a big fee. (Colfax example from Adam)

2.            Non-RMRR race series. 

a.      Provide prize money for highest 3 RMRR finishers in Derek Griffith’s Colorado Runner series.  Qualification = club member as of 5/1/08?

b.      NYRR example (Denise Glenn)

3.            Revise renewal letter


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