Posted on by Deb

April 2010 Board Meeting Minutes

In attendance:  Jeff, Bonnie, Deb, Eric, Felix, Mike, Dave Cook, David R. Scott, Doug, Lisa, Holly, Stephanie.

 2010 RMRR Board Agenda

Successes & Issues: (5 mins)

  • Denver Post’s Outdoor Extremes event listing could be responsible for increased attendance  (March race 157 runners)
  • Van is repainted.  Looks great.
  • Trivia – only 4 people showed up, but we’ll keep trying a few more things

Logistics (40 mins)

  1. Van Parking / storage facility rental– Dave Cook

New space:  Board voted to negotiate for the new office space.  Negotiate to avoid personal guarantee and longer term if we can get more months free.  In the absence of a better deal, go with the 13 month lease.  In connection w/ the move, named 4/10/10 the move date – meet at 9am at the old office  to load, throw old stuff away, etc.

Also agreed to raise membership dues after reviewing treasurer’s report.  Bonnie reviewed the  documents Leslie Mitchell submitted as she’s out on vacation.  We need to reprint apps with the new move and have not increased fees in at least 10 yrs.  New fees will be effective May 1.  $35 for single memberships, $45 for family, $15 student and $10 for race day on the TS.

  1. Need to get a PO box – Deb
  2. Walpin – Deb or Leslie contact to confirm we’re moving.  Ask about security deposit.
  3. Reprint apps.  Update race day fee to $10 Raise it in May. Reprint apps, adding a space for a 2nd email address and update web site.
  4. Track – Scott
    1. Heritage – Deb emailed AD – no reply. Starts Wednesday 31st.
    2. Track on the north side of town w/ Will Smith.  No objections, but do need to submit races to RRCA to get liability insurance.
  5. Scoring – Felix
    1. Mike Vanoni wants to try chips again at May race. Deb’s recommendation:  Prefer he try at track, timing our 3200 time trials, not with 100 people at one of our races.   Experience was very poor for 60 non-member and new runners. 
    2. After much debate, we agreed to let Mike practice again on the condition that particiaption is completely voluntary and that we’ll cut off 5 to 10 minutes before the start of the race so that we can start on time.  Felix will talk w/ Mike to plan.
    3. Felix raised the issue of a need for a back up scoring system.  This is a separate issue, which needs some research by Felix before further discussion by the board.
  6. April race: 
    1. Vols have enough for this month’s  race.
    2. Porta-potty, will rent 2 for the race.
    3. Race directors document their course, write instructions.  David Rothenburger agreed to help with mapping courses on GPS.
    4. Botha Chiropractic at April race? Ok to come if they want to.  No to massage people from Botha.
  7. Clocks – Doug
    1. Selling big clocks to BB.  Yes, Doug is empowered to negotiate for them.  Asking for $150, but will take $100.00 for them.
    2. Purchasing new timer that can go to someone’s house ~$1100
  8. MTS Dave Cunningham, Eric, Doug, Dave Cook
    1. Application update.
    2. Fees finalized. Raise single to $35.00 & family to $45.00.
    3. Need to add MTS to active all together after application
    4. 4th race w/ Solepepper sports? No to a 4th race.
  9.  Race Committee (Bob Basse, Heather Reddy, David Rothenburger, Dave Cook, Mike Quispe)
  10. Volunteer of the month – Bill Gooseman – injured, but still helping.
  11. Location of next meeting , Southglenn library.


2010 club goal – Runnin’Fun:  (10 mins)

  • Other ideas:   
    • Bodyworks – Karen  10+people = $15 each.  Ow, $20. 
    • Movie night at Southglen library.  Run on highline & then watch Pre or some running movie.
    • Qi Fitness gym space / training club – Aurora
    • Other – Irish Snug run? 

Marketing and PR    (10 mins) – Dave 

Membership  (10 mins)  Eric

  • Have 4 member questions from last month’s race resolved.
  • Reminder to turn in both app and check.   Without the app, we don’t get someone renewed in the database.

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