Minutes of the November 2 RMRR Board meeting
Logistics (40 mins)
Trophies – agreed on pint glasses – Bonnie will order. No price quote yet – sent company the logo.
•RD &Vol awards
a.Caps for volunteers. Bonnie will order red with gray piping, quantity 48. Those not needed for vols will be used for raffle.
b.Arm warmers for RDs black, with www.rmrr.org and logo and silver reflective trim.
•Nov TS
a.RDs= Bob Basse, Ric, Stephanie, Brian
b. Ric will set up the course. He scouted it yesterday and it’s fine. He’s taking mile markers, aid station stuff, etc. Stephanie, Brian, and Holly are going to help; Deb and Dave are backup
c.Vols – good shape.
•Volunteers
a.Vol of the month. Larry Mudron: volunteered for the Denver Marathon, September & October TS races.
•Raffle – unclaimed RD and Vol gifts? Can we put these into the raffle? Yes.
•Race Committee (Adam Feerst, Heather Reddy, David Rothenburger, Bob Basse)
TS
i.preliminary dates posted online.Some people are complaining about Saturday dates.
Adam changed some dates:
– moved May 1 to May 2
– July: move Sun 11 to Saturday? no.
– September: move from Sun 12 to Sat 11? no
ii.February not at Cherry Creek Reservoir because fees too high. Ric called state parks – they will charge a minimum of roughly $350, and they base final cost on your advertising, etc. Shakedown city. We don’t want to do this.
Options:
– Bear Creek Lake park: good, paved, but hilly & has a per-car charge.
– Stone house west and back – Course to be looked at if cost is an issue at CC.
-concluded we’ll use Platte River path or Bear Creek Lake Park.
iii.Adam wants help on the race committee since he has other commitments. Ideas he’s looking for help with:
-Better documentation about courses, etc.
-Written down policies, instructions, etc.
MTS
i.Dave, Eric, Doug will work to update instructions for MTS RD’s for next year.
ii.April 20 mile MTS before Ft Collins marathon? Decided no for now. Focus on fall MTS.
iii.Fall
Sun August 15
Sun August 29
Sat Sept 11 – Note Trophy Race on the Sunday the 12th Sun Sept 26
Adam will have masters schedule after this weekend.
Dave should talk with Doug, Eric soon – want to have decisions on dates, plans by February. Aurora willing to help with PR
•Scoring – Felix
a.Ken Shimada 2nd place in jeopardy after guiding Kerry Kuck. Discussion was about giving Ken the average score because he aided Kerry. Do we give any guide an average or middle of pack amount of points?
There is historical precedent – use to be that RDs got this type of benefit.
Decision-no benefit. Ken’s results stand as published.
b.Proposal – race directors who do not run their own race get an average number of TS points – 60 points. No scratch points. Seconded and approved.
c.New members – day of race
Problem knowing if members are really members. Want to make sure during registration that people are really registered. Adam used to look at the new members list after the race; if someone wasn’t on that list or on the existing members list, they weren’t considered members. Motion – if you don’t get an ok from the RD or people handling scoring before the start to reset your start time, then tough – no rescoring. If you tell us that day before you run, and everyone oks, then fine. Needs to be marked on their tag by Felix, and he will keep a list.
e. Felix dis purchase a new laser printer
•Money
a.Treasurer’s Report – Leslie.
$34,671 in account – wow!
MTS net is up, so this year we made $1280 more.
Race expenses (permits) getting higher – watch for.
Overall – income this year is a bit higher than Leslie forecast – great.
After we pay insurance, we’ll be about $2k ahead.
b.Cash box reconciliation – Deb. Leslie commented that we shouldn’t take cash out because they don’t get included in the actual portion of the budget. Expenses should come to Leslie so she can write a check instead.
•Van – No Whole Foods starting 11/15/09. Park at old Hops Brewery in Cherry Creek North courtesy of Leslie Mitchell. This will work through August.
•Ric has a tire for the van on his rim. Need to get the tire replaced, then give Ric his rim back.
•December TS – Yes, to Pub on Pearl for after race brunch. Craig Jones
•Banquet: Sunday, Jan 31 at Fox Hollow – Stephanie will coordinate w/ Fox Hollow.<
•Office keys – Stephanie has extras. Given to board members w/o keys.
Membership (5 mins)
•Eric taking over from Laurie.
•New member runs – Agreed we would not host new member runs for the time being.
•Canon City Inmate inquiry – Deb should respond.
•Felix will send a list of new member emails to Eric. Eric wants to add
•Email management – bounce backs. Laurie doesn’t get a lot of them
Marketing and PR (10 mins)
•PR w/ Aurora – next event to publicize – MTS???
Aurora – building PR plan, ready to present more in December
want to focus on MTS, club; what else?
looking for people to write articles to position RMRR as a thought leader.
•EBlasts
oInclude reference to 50th anniversary shirts – $12 or free for 10 races.
•General marketing – Kevin/Dave
Kevin would like to update the website—hopes to meet with Dave and Aurora soon to discuss.