Board Meeting
April 29th, 2019 6pm
Bardo Coffee House
6150 W 38th Ave Wheatridge, CO 80033
Pre-Game Group Run @ 5pm
Attendees: Ang Hamel, Greg Asplund, Travis Mark, Dave Cunningham,
Michael Hopkins, Scott Newman, Deb Cunningham, Lisa Wilson, Rick Edrich, David
Rothenburger. (1.5 hrs of volunteer time
– this is a PR)
Updates
- Race Committee Updates
- All races 5k or less will be mass starts.
- Need to replenish the first aid supplies.
- September race is at Westminster City Park. They’ve suggested a $100 donation to the trails. Board approved and Rick will take care of it.
- April Race Recap
- Positives
- Opportunities –
- Mile 2 was mismarked. Race committee will make it clearer.
- Gates made it very hard to set up. Deb wasted 20 mins driving outside the gates trying to get in. Need driving directions.
- Need to figure out volunteering. People don’t want to commit to volunteering ahead of time.
- Outside groups who post to social media can be inconsistent. Greg needed to correct a few things in Colfax’s event.
- May Race
- Course – fine last time Michael Hopkins checked it.
- RD’s:
- David Kahn
- Michael Blanchard
- Volunteers –
- Camp Gladiator – will work water stop.
- Gear Swap – Yes. Get a raffle ticket if you bring an item.
- Ang will bring a pinata.
- Spring MTS
- Races #2 & 3 Recap
- Had about 20-25 people run.
- Runsignup had the race on Easter. We owe 3 people refunds.
- For next year, pursue the 20 mile RRCA championship. We had 50 people at the first race and those registrations are a big windfall for the club.
- Quarterly Update – Michael H.
- Scoring Updates
- April Scoring Testing of Program
- Scott went through the new scoring routine. He got the times to Adam, who will work w/ David Kahn to compare.
- May Run Concurrent – plan is to try it again this month. There was a glitch importing the times. Won’t obviate the need to score offsite for a few months. Still need to confirm the times match. If we move to using this, need to update the database on race morning.
- April Scoring Testing of Program
- Volunteer Updates
- VOM – Travis follow-up w/ Cassi so that she gets the VOM their gift card.
- Janet Fairs is April VOM
Existing Business
- 60th Anniversary
- Stickers & Shirts – Lisa
- Idea was the at the board spends their own money on the 60th anniversary shirt & wears it to promote the event.
- Club buys shirts for people who have been members 30 or more years.
- July Party
- Ang is in charge. Lead to purchase cake w/ 60th anniversary logo, ice cream
- Stickers & Shirts – Lisa
New Business
- Emily Griffith Volunteers – Travis
- They’ll man the grill for the June pancake race and the August race. Table at the event to promote the Labor Day half. Leslie is our liaison.
- Colfax Water Station – Dave C.
- Lot of people showing interest. Colfax will get us supplies. May 19.
- Summer Suds
- Let’s do it again. When to start (June? Rick will look at his calendar), how often to do it (on a Tuesday night), where to do it (land-locked ales)?
- Year End Awards
- Everyone come back with an idea for a year end gift.
- Wheatridge HS Donation
- Only 2 people attended last week. 7 three weeks ago and 5 two weeks ago. Problems include change in location, dirt track. Website also says North HS in spots and has 2018 dates.
- Donation at the end of the season.
- It has a portapotty.
- Next
Meeting Location
- Tuesday, day after Memorial Day. At Bardo coffee again.