July 29, 2019 6pm
Bardo Coffee House
6150 W 38th Ave Wheatridge, CO 80033
Attendees: Mark Hasseman, Ang Hamel, Travis Mark, Greg Asplund, Deb Cunningham, Leslie Thompson, Rick Edrich, Scott Newman, Lisa Wilson.
Volunteer hours – 1 hr – Deb. 1.5 hrs rest.
Updates
Race Committee Updates
July Race Recap
- Mass start – informal survey of 10 people: 3 likes, 2 preferred handicap start, 5 no preference.
- Positives – course well marked. First loop around the lake went better w/ the mass start.
- Opportunities – same day results didn’t work. Number the pages when printing off so can keep them in order.
August Race
- Volunteer to count down the start
- Masters will have a table for members who are in their club only. If members of both, get an RMRR tag with a sticker. Travis will make the sign.
- RDs – Michael Hopkins, Scott Newman
- Tag/Bib Recommendations from scoring Committee
- Potluck Items
- Emily Griffith Volunteers
- Pre-ordered shirt pick up after the race. Travis has shirts, Deb has list.
- No dogs allowed at race. Greg communicating
- Quarterly Update
- Beck & October Course – Race Committee present recommendation for layout.
- Race committee needs to identify a RD for December.
- MTS #1
- RDs
- Volunteers – Travis will ask Cassi to send out a notice.
- Rick – clarification that having AED on prem for races of 2500 participants or more. These are specially permitted. Smaller races don’t need an AED. Janet corroborated this conclusion.
Scoring Updates
- Immediate results issue at July. Mass start was a problem as was a cable. July results are posted, but not from the calendar link.
- Scanner was the problem. Scott bought a new scanner for $30 and now it works.
- Should have results in 20-30 mins after August race.
- Mark put out the idea to split the cost of a new timing system. Mark – orienteering group has members buy their chip and bring it to the race. If they forget it, they rent one at the race. Wouldn’t work for us because we have a handicap start and need to update the chips before each race.
Financial Review
- Please see Leslie’s update. Gross income up $650 b/c of MTS & membership revenue. Credit union receipts are down. Expenses are lower b/c of less spend on awards & dinner.
- Mark was curious about charges for checking. Masters pays fees. Wondered if we did?
Volunteer Updates
- August Race
- MTS
- Emily Griffith
- VOM – Heather S with the teenage volunteers.
- Last month’s VOM, Katie Waigand didn’t get recognized.
Existing Business
- Track
- 6-9 people show up. This is not that many fewer than were coming to North.
- Gravel track is free, so Travis thinks this is going well. We’d prefer the rubberized track, but that costs $450.
- Summer Suds – Rick
- No one is showing up.
- Marketing
- Website – Dave add a summer suds update on the home page. Can we change out the home page picture once/month?
- Poster to put up at the bar. Next one is Aug 6. Lisa will do a poster. Non-members can participate.
- Greg reports that it is on the FB page.
- Year End Awards Ideas – All
- Suggestions for TS and Vol awards
- Someone had asked the regular volunteers for their preference (Cassi?) Shirts that are not tech shirts.
- Need to decide next month.
New Business
- Contact Us Link – footer links are not functional – Dave take a look
- Next Meeting Location 9/3 (Tuesday after labor day) at Bardo