Minutes of the November 2 RMRR Board meeting

Logistics (40 mins)

Trophies – agreed on pint glasses – Bonnie will order. No price quote yet – sent company the logo.

•RD &Vol awards

a.Caps for volunteers. Bonnie will order red with gray piping, quantity 48. Those not needed for vols will be used for raffle.

b.Arm warmers for RDs black, with www.rmrr.org and logo and silver reflective trim.

•Nov TS

a.RDs= Bob Basse, Ric, Stephanie, Brian

b. Ric will set up the course. He scouted it yesterday and it’s fine. He’s taking mile markers, aid station stuff, etc. Stephanie, Brian, and Holly are going to help; Deb and Dave are backup
c.Vols – good shape.

•Volunteers
a.Vol of the month. Larry Mudron: volunteered for the Denver Marathon, September & October TS races.

•Raffle – unclaimed RD and Vol gifts? Can we put these into the raffle? Yes.
•Race Committee (Adam Feerst, Heather Reddy, David Rothenburger, Bob Basse)

TS
i.preliminary dates posted online.Some people are complaining about Saturday dates.

Adam changed some dates:

– moved May 1 to May 2

– July: move Sun 11 to Saturday? no.

– September: move from Sun 12 to Sat 11? no

ii.February not at Cherry Creek Reservoir because fees too high. Ric called state parks – they will charge a minimum of roughly $350, and they base final cost on your advertising, etc. Shakedown city. We don’t want to do this.

Options:

– Bear Creek Lake park: good, paved, but hilly & has a per-car charge.

– Stone house west and back – Course to be looked at if cost is an issue at CC.

-concluded we’ll use Platte River path or Bear Creek Lake Park.

iii.Adam wants help on the race committee since he has other commitments. Ideas he’s looking for help with:

-Better documentation about courses, etc.

-Written down policies, instructions, etc.

MTS

i.Dave, Eric, Doug will work to update instructions for MTS RD’s for next year.

ii.April 20 mile MTS before Ft Collins marathon? Decided no for now. Focus on fall MTS.

iii.Fall

Sun August 15

Sun August 29

Sat Sept 11 – Note Trophy Race on the Sunday the 12th Sun Sept 26

Adam will have masters schedule after this weekend.

Dave should talk with Doug, Eric soon – want to have decisions on dates, plans by February. Aurora willing to help with PR

•Scoring – Felix

a.Ken Shimada 2nd place in jeopardy after guiding Kerry Kuck. Discussion was about giving Ken the average score because he aided Kerry. Do we give any guide an average or middle of pack amount of points?

There is historical precedent – use to be that RDs got this type of benefit.

Decision-no benefit. Ken’s results stand as published.

b.Proposal – race directors who do not run their own race get an average number of TS points – 60 points. No scratch points. Seconded and approved.

c.New members – day of race

Problem knowing if members are really members. Want to make sure during registration that people are really registered. Adam used to look at the new members list after the race; if someone wasn’t on that list or on the existing members list, they weren’t considered members. Motion – if you don’t get an ok from the RD or people handling scoring before the start to reset your start time, then tough – no rescoring. If you tell us that day before you run, and everyone oks, then fine. Needs to be marked on their tag by Felix, and he will keep a list.

e. Felix dis purchase a new laser printer

•Money

a.Treasurer’s Report – Leslie.

$34,671 in account – wow!

MTS net is up, so this year we made $1280 more.

Race expenses (permits) getting higher – watch for.

Overall – income this year is a bit higher than Leslie forecast – great.

After we pay insurance, we’ll be about $2k ahead.

b.Cash box reconciliation – Deb. Leslie commented that we shouldn’t take cash out because they don’t get included in the actual portion of the budget. Expenses should come to Leslie so she can write a check instead.

•Van – No Whole Foods starting 11/15/09. Park at old Hops Brewery in Cherry Creek North courtesy of Leslie Mitchell. This will work through August.

•Ric has a tire for the van on his rim. Need to get the tire replaced, then give Ric his rim back.

•December TS – Yes, to Pub on Pearl for after race brunch. Craig Jones

•Banquet: Sunday, Jan 31 at Fox Hollow – Stephanie will coordinate w/ Fox Hollow.<

•Office keys – Stephanie has extras. Given to board members w/o keys.

Membership (5 mins)

•Eric taking over from Laurie.

•New member runs – Agreed we would not host new member runs for the time being.

•Canon City Inmate inquiry – Deb should respond.

•Felix will send a list of new member emails to Eric. Eric wants to add

•Email management – bounce backs. Laurie doesn’t get a lot of them

Marketing and PR (10 mins)

•PR w/ Aurora – next event to publicize – MTS???

Aurora – building PR plan, ready to present more in December

want to focus on MTS, club; what else?

looking for people to write articles to position RMRR as a thought leader.

•EBlasts

oInclude reference to 50th anniversary shirts – $12 or free for 10 races.

•General marketing – Kevin/Dave

Kevin would like to update the website—hopes to meet with Dave and Aurora soon to discuss.

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October President’s Message

Hi RoadRunners,

The October TS was beautiful as usual.  96 of you came, including 19 new runners, out to Waterton Canyon for our 10 mile race.  Times on the uphill were faster than expected because of a brisk tail wind.  We didn’t realize that until we turned around & headed down the hill.   Many of us were surprised by the relatively slow downhill times.

 With fall comes marathon season and the end of the summer racing season.  We wish those of you with fall marathons a great time!   Those of you who raced with us out on the big dry creek trail should be more than ready after braving the heat.

The MTS is one of RMRR’s biggest fund raising events.  As an all volunteer organization, we put on a limited number of events designed to best-serve our members.  If you have ideas or want to get more involved, email us to get involved.

Happy running!

Deb


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An Honorable Run Book tour coming to Denver

Author Matt McCue, a CU Buff runner,  be speaking at Runner’s Roost in Lakewood at 6 pm on Monday, Oct. 19.  Matt’s story is two stories wrapped into one, the first is of a young man who chases his dream of leaving small school Iowa to walk on to the Colorado Buffalo cross country team. The second is the importance of the coaches who influence him along his journey. I am the young man and my coaches were Coach Wetmore and the lesser known Coach Brown from Iowa City Regina. It’s a story of chasing dreams, overcoming obstacles, not giving up,and the importance of mentors.

An Honorable Run has been covered by both Sports Illustrated and Runner’s World. Coach Jay Johnson gave it a great bump on his site. An excerpt of it was posted on Dye Stat.  Or, read the review from The Armory Track in New York.

For more information, see Matt’s website.

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October 2009 Board Meeting Minutes

The September board meeting was held from 7:00-8:15pm on Monday, Sept 28, 2009. 

Present:  Jeff Olson, Doug Smith, Bonnie Keefe, Bob Basse, Deb Cunningham, Ray Sibley, Felix Lopez, Scott Kukel, Eric Greene, Heather Reddy, David Rothenburger, Stephanie Struble. Kevin Downing, Leslie Mitchell, Dave Cook

Logistics (40 mins)

2010 Board Confirmed: 

  • Ric Robinette – Jan 2010 race director, scoring
  • Bonnie & Janet – Permits
  • Jeff Olson – Secretary.
  • Doug – At large/running stores.
  • Dave Cook – quartermaster
  • Felix – Scoring.
  • David Rothenburger – At large/Race Committee
  • Karen Voss – At large.
  • Bob Basse – Race Committee.
  • Kevin Downing – Marketing.
  • Track – Scott, Dave, David & Mike
  • Eric – Membership
  •  Deb C – Prez.
  • Lisa, Heather, Stephani – Volunteers

Board Needs:

  • Phones – Holly?
  • Publicity – Aurora?

 Trophies – Bonnie will order pint glasses

RD &Vol awards:  Arm warmers & dry fit caps.  Bonnie will bring cap to next mtg

Oct TS w/ RDs= Ray Sibley. Jeff Olson Eric Greene 9:00 A.M. Start, unless our Denver Water contact can’ t make that time.  Wrong time on the website & in email that went out.  The board decided to stick w/ the 9am start if that time works.

Volunteers:  Vol of the month. Yvonne Allmaras (Saturday walkers, race vol)

Race Committee (Adam Feerst, Heather Reddy, David Rothenburger, Bob Basse)

2010 Tentative Trophy Series Race Schedule

  • Sun January 10 9:00 AM 10K Twin Lakes
  • Sun Feb. 7 9:00 AM 7M Bear Creek / Lowery/ Sand Creek / Holly’s idea discussed – need contact
  • Sun March 07 9:00 AM 3M Crown Hill Park
  • Sat April 03 9:00 AM 4 M City Park Platte River Half
  • Sat May 01 8:00 AM 5 M Stapleton Central Park Fort Collins
  • Sun June 06 8:00 AM 2M Bible Park
  • Sun July 11 8:00 AM 4K, 2.4M Stone House Could be Sat depending on Maters Race
  • Fri August 06 6:30 PM 5K Dekovend Park Evergreen Town Race
  • Sun September 12 8:00 AM 8M Platte River Bar and Grill
  • Sat October 02 9:00 AM 10 M Waterton Canyon Race for the Cure
  • Sun November 07 9:00 AM 9 M Westminister City Park
  • Sat December 04 9:00 AM 4.5 M Washington Park Colder Boulder Bolder

2010 MTS

  • Board agreed to hold a fall MTS.  We’ll look at 3 or 4 races.  If four, 1 in August, 2 in Sept, 1 in October.  Target 3 wks before Denver Rock & Roll marathon. 
  • Consider a spring 20 miler – 3 wks ahead of Fort Collins marathon.
  • Dave, Eric, Doug will work to update instructions for MTS RD’s for next year.  No progress yet.  Deb worked on app for 2010 MTS.  Email to Doug, Eric, Dave Cunningham.

Scoring / members – Felix.   Nothing new.  Felix will purchase a printer before the weekend to print tags.

Cash box reconciliation – Deb.  Still having tough time with this.  For Sept TS, had more $ than possible from event day registrations.

Van

  • Ric is finished fixing – new brakes, 11 new lights, washed, vacuumed.  
  • Needs new tires – 1 (front right or all).  Deb to get new tires.
  • No Whole Foods starting 11/15/09. Park at old Hops Brewery in Cherry Creek North courtesy of Leslie Mitchell.

December TS – Yes, to Pub on Pearl for after race brunch. Craig Jones

Treasurer’s Report – Leslie.  Cost of van insurance not in numbers.   Due to excellent turnout at final MTS, we should finish the year roughly breakeven.  This is in spite of increased spend for 50th Anniversary.

Banquet location – Deb/Stephanie Jan 31st at Fox Hollow. Board meeting before the Banquet.

Office keys – Stephanie will try to make copies

Membership (5 mins)

Program to contact new members & renewing members – Bob Basse – nothing new.

Email management – bounce back list reviewed at meeting.

Marketing and PR (10 mins)

EBlasts – Kevin will send out next blast after time confirmed for Saturday’s race.  Include info about:

  • 50th anniversary shirts – $12 or free for 10 races.
  • Fitness mentor listed in eBlast before October (Waterton) Race (gave us a raffle prize)

General marketing – Kevin will continue with Facebook and Craig’s List

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