July 29, 2019 6pm

Bardo Coffee House

6150 W 38th Ave Wheatridge, CO 80033

Attendees:   Mark Hasseman, Ang Hamel, Travis Mark, Greg Asplund, Deb Cunningham, Leslie Thompson, Rick Edrich, Scott Newman, Lisa Wilson.

Volunteer hours –  1 hr – Deb.  1.5 hrs rest.

Updates

Race Committee Updates

July Race Recap

• Mass start – informal survey of 10 people: 3 likes, 2 preferred handicap start, 5 no preference.
• Positives – course well marked. First loop around the lake went better w/ the mass start.
• Opportunities – same day results didn’t work. Number the pages when printing off so can keep them in order.

August Race

• Volunteer to count down the start
• Masters will have a table for members who are in their club only. If members of both, get an RMRR tag with a sticker.  Travis will make the sign.
• RDs – Michael Hopkins, Scott Newman
• Tag/Bib Recommendations from scoring Committee
• Potluck Items
• Emily Griffith Volunteers
• Pre-ordered shirt pick up after the race. Travis has shirts, Deb has list.
• No dogs allowed at race. Greg communicating
• Quarterly Update
  • Beck & October Course – Race Committee present recommendation for layout.
  • Race committee needs to identify a RD for December.
• MTS #1
  • RDs
  • Volunteers – Travis will ask Cassi to send out a notice.
• Rick – clarification that having AED on prem for races of 2500 participants or more. These are specially permitted.  Smaller races don’t need an AED.  Janet corroborated this conclusion.

Scoring Updates

• Immediate results issue at July. Mass start was a problem as was a cable.  July results are posted, but not from the calendar link.
• Scanner was the problem. Scott bought a new scanner for $30 and now it works.
• Should have results in 20-30 mins after August race.
• Mark put out the idea to split the cost of a new timing system. Mark – orienteering group has members buy their chip and bring it to the race.  If they forget it, they rent one at the race.  Wouldn’t work for us because we have a handicap start and need to update the chips before each race.

Financial Review

• Please see Leslie’s update. Gross income up $650 b/c of MTS & membership revenue.  Credit union receipts are down.  Expenses are lower b/c of less spend on awards & dinner.
• Mark was curious about charges for checking. Masters pays fees.  Wondered if we did? 

Volunteer Updates

• August Race
• MTS
• Emily Griffith
• VOM – Heather S with the teenage volunteers.
• Last month’s VOM, Katie Waigand didn’t get recognized.

Existing Business

• Track
  • 6-9 people show up.  This is not that many fewer than were coming to North.
  • Gravel track is free, so Travis thinks this is going well. We’d prefer the rubberized track, but that costs $450.
• Summer Suds – Rick
  • No one is showing up.
  • Marketing
    • Website – Dave add a summer suds update on the home page. Can we change out the home page picture once/month?
    • Poster to put up at the bar. Next one is Aug 6.  Lisa will do a poster.  Non-members can participate.
    • Greg reports that it is on the FB page.
  • Year End Awards Ideas – All
    • Suggestions for TS and Vol awards
    • Someone had asked the regular volunteers for their preference (Cassi?) Shirts that are not tech shirts.
    • Need to decide next month.

New Business

• Contact Us Link – footer links are not functional – Dave take a look
• Next Meeting Location 9/3 (Tuesday after labor day) at Bardo

Related Images:

RMRR Meeting 1 July

Board members present:  David R, Greg, Scott N, David K, Ang, Rick E, Michael, Dave C

June Race

Didn’t do a mass start.  Could do it if we shifted to a grassy area near the ball field.  Will reexamine start for next year.

Food was ok – more expensive and didn’t really use griddle, but ok

July Race

Concern about mass start.  David says the course they’ve designed won’t serve well for a mass start.  Discussion with David and Rick about it.  Michael reported that he and Travis had been out there and identified good ways to do this.  David talked about concerns with geese and goslings if we followed the old route.  “They’ve been very aggressive this year”.  Lots of discussion and bs. 
Outcome:  Race committee will meet there on Saturday am and resolve.

Paying for board shirts – Dave has a Venmo acct and will pass around to the board.

Ang will ask Travis who will pick up the shirts.  Dave will work out who pays the check and get the check to the right person.

Quarterly report on races

Michael – good to announce the new course at Beck?  We decided to wait until closer

MTS for August – get up on web.  Schedule has not changed.

10M race at Westminster – do we want to move the start closer to the south parking lot?  Rick will check with Wesminster.  One concern is having the start so far away from parking.  Rick willcheck with Westminster to see if we can have more people parking in the north lot…has that irritation faded?

Scoring

Working on raceday scoring.  Adam has been working on this.  Another test n July.  Goal is that we have results on raceday by August. 

Volunteer updates

VOM – Katie Weigand.

Good turnout in June.

Track  – 6-8 people usually.  Great if we can have more.  Weather not so great as well.

Summer Suds – tomorrow next running!
Add something on the web

End of Year awards – need to work on this.  Need each board member to think of new ideas.

Denver Rules on AEDs

Any event less than 2500 people needs
1. Trained CPR person
2. AED with someone who has training.

Have to buy one, certify a person or persons to do it, keep it maintained.

Rick went to City Council person.  Our “out” might be some of the wording – our races only require park approval and no other agencies.  We may be able to NOT require this; Rick is working with his city council person, and hope to hear shortly.

Second…we see that AEMs are “recommended”, not required. 

We will wait until Rick learns more, and will discuss in our next meeting.  Board members should check out the reg at (get links from Leslie’s email).

Website – Dave check this.

Bardo for next meeting.

 

 

Related Images:

Board Meeting

May 28, 2019 6pm

Bardo Coffee House

6150 W 38th Ave Wheatridge, CO 80033

 

Attendees:  Ang Hamel, Rick Edrich, David Rothenburger, Leslie Mitchell, Leslie Thompson, David Kahn, Michael Hopkins, Dave Cunningham, Travis Mark, Deb Cunningham.

 

Volunteer hours –  1 hr – Deb & Travis.  1.5 hrs David Rothenburger & Michael Hopkins.  1.25 hrs rest.

Updates

Race Committee Updates

May Race Recap

• Positives – course well marked. Went well.
• Opportunities
• Gear Swap

June Race

• Course
• Mass Start – Too narrow to do the mass start at the normal starting line. David Kahn will go look at the course & email the race committee if it’s feasible to start on the other side of the bridge.  If not, do handicap start.
• RDs
• Michael Hopkins &
• Emily Griffith’s assistance. Goal is to build support for the race they’re doing with Derick Griffiths.  RMRR will pay $125 of cost.
• Lakewood has a new city attorney who is tightening up the procedures to limit their liability
  • Requires each participant to fill out their waiver. David Kahn will print the forms
  • Insurance – want a special form that our liability carrier has never seen. They’re working on it, but slowly.

July Race

• Will also have a mass start. Need to plan for it earlier.

 

Quarterly Update – Michael H

• Scoring Updates
  • As for scoring, there are still quite a few glitches to work out. I’m going to try to meet with Adam sometime soon to see if we can get the computer set up the night before the race rather than trying to do it all race day.
• Volunteer Updates
  • June Race
  • Emily Griffith
  • VOM – Ang Hamel

Existing Business

• 60^th Anniversary
  • Shirts – need to order. Board members are purchasing their own shirts.   Rick Edrich will send email Deb the list.   Deb will collect the info and order the shirts.
  • Stickers – ordered
  • July party
    • Any updates from Ang. Do the ice cream – RD will get ice cream.  Ang will get props w/ 6-0. And Ring Pops.
    • Dave will order the cake & pick it up.
  • Colfax Water Station – Dave C
    • Went well. Had enough vols and water.
    • Dave will report vol hours.
  • Summer Suds – Rick
    • Starts 6/18.
    • 1^st and 3^rd Tuesdays of the month.
  • Year End Awards Ideas – All
  • Financials – Gross income is up $600 from last year. Source = increased membership fees + donation from David Kahn’s volunteering.  $300 more from MTS.  Expenses are ~$300 lower than last year. Insurance was a bit higher.  YTD we are -$400.  That’s $1000 better than our position last year.

 

New Business

• Chute Logistics – Ang will go through first when she guides again.  Milagros joined the club.  She wants to run a marathon and can get a guide for herself.
• Next Meeting Location – Chop shop. Colfax in Lowry – 200 Quebec St Denver, CO 80230.   

Related Images:

Board Meeting

April 29th, 2019 6pm

Bardo Coffee House

6150 W 38th Ave Wheatridge, CO 80033

Pre-Game Group Run @ 5pm

Attendees:  Ang Hamel, Greg Asplund, Travis Mark, Dave Cunningham, Michael Hopkins, Scott Newman, Deb Cunningham, Lisa Wilson, Rick Edrich, David Rothenburger.  (1.5 hrs of volunteer time – this is a PR)

Updates

• Race Committee Updates
  • All races 5k or less will be mass starts.
  • Need to replenish the first aid supplies.
  • September race is at Westminster City Park.  They’ve suggested a $100 donation to the trails.  Board approved and Rick will take care of it. 

• April Race Recap
  • Positives
  • Opportunities –
    • Mile 2 was mismarked.  Race committee will make it clearer.  
    • Gates made it very hard to set up.  Deb wasted 20 mins driving outside the gates trying to get in.  Need driving directions.
    • Need to figure out volunteering.  People don’t want to commit to volunteering ahead of time. 
    • Outside groups who post to social media can be inconsistent.  Greg needed to correct a few things in Colfax’s event.
  • May Race
    • Course – fine last time Michael Hopkins checked it.
    • RD’s:
      • David Kahn
      • Michael Blanchard
    • Volunteers –
    • Camp Gladiator – will work water stop.
    • Gear Swap – Yes.  Get a raffle ticket if you bring an item. 
    • Ang will bring a pinata.
  • Spring MTS
    • Races #2 & 3 Recap
    • Had about 20-25 people run.
    • Runsignup had the race on Easter.  We owe 3 people refunds.
    • For next year, pursue the 20 mile RRCA championship.  We had 50 people at the first race and those registrations are a big windfall for the club.
  • Quarterly Update – Michael H.
• Scoring Updates
  • April Scoring Testing of Program
    • Scott went through the new scoring routine.  He got the times to Adam, who will work w/ David Kahn to compare. 
  • May Run Concurrent – plan is to try it again this month.   There was a glitch importing the times.  Won’t obviate the need to score offsite for a few months.   Still need to confirm the times match.  If we move to using this, need to update the database on race morning. 
• Volunteer Updates
  • VOM – Travis follow-up w/ Cassi so that she gets the VOM their gift card.
  • Janet Fairs is April VOM

Existing Business

• 60th Anniversary
  • Stickers & Shirts – Lisa
    • Idea was the at the board spends their own money on the 60^th anniversary shirt & wears it to promote the event.
    • Club buys shirts for people who have been members 30 or more years.
  • July Party
    • Ang is in charge.  Lead to purchase cake w/ 60^th anniversary logo, ice cream

New Business

• Emily Griffith Volunteers – Travis
  • They’ll man the grill for the June pancake race and the August race.  Table at the event to promote the Labor Day half.  Leslie is our liaison.
• Colfax Water Station – Dave C.
  • Lot of people showing interest.  Colfax will get us supplies.  May 19.
• Summer Suds
  • Let’s do it again.  When to start (June? Rick will look at his calendar), how often to do it (on a Tuesday night), where to do it (land-locked ales)?
• Year End Awards
  • Everyone come back with an idea for a year end gift.
• Wheatridge HS Donation
  • Only 2 people attended last week.  7 three weeks ago and 5 two weeks ago.  Problems include change in location, dirt track.  Website also says North HS in spots and has 2018 dates.
  • Donation at the end of the season. 
  • It has a portapotty.
• Next Meeting Location
  • Tuesday, day after Memorial Day.  At Bardo coffee again.

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